Crystal Reports Interview Questions

SAP crystal reports is a tool with which you can create business reports and invoices. It simplifies report creation and helps to make informed decisions for businesses. This tool analyses the data and creates reports picture-perfect in many formats. Besides, it allows you to share and export reports.

As many companies worldwide are widely using SAP crystal reports, there is massive hype for SAP crystal reports professionals everywhere.

To help the crystal reports aspirants, MindMajix content specialists have prepared the top 20 crystal reports to interview questions and answers. If you learn them thoroughly, it will help to crack your crystal reports interviews in no time.

By reading this blog, you will come across crystal reports tool features, its database integration, designing reports and formats, data analytics, and visualization. These Crystal Reports Interview Questions and Answers are classified into two categories.

• Freshers
• Experienced

Top Frequently Asked Crystal Reports Interview Questions

1. How to connect crystal reports to databases?
2. Name a few data sources with which crystal reports connect.
3. How will you enhance the performance of crystal reports?
4. Differentiate Crystal Reports and SSRS.
5. How can you burst crystal reports by email?
6. State the limitations of crystal reports.
7. Mention a few benefits of crystal reports
8. List the top competitors for crystal reports.

Crystal Reports Interview Questions and Answers for Freshers

1. What are crystal reports?

It is a business intelligence tool that helps to generate business reports by analyzing data deeply. Thus, businesses can make accurate and informed decisions in no time. The great thing about this tool is that it helps make reports with fewer codes. This tool can collect and organize data from multiple sources to make a single report.

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2. How to connect crystal reports to databases?

We can connect crystal reports to databases in the following two ways.

• by using the built-in queries of crystal reports
• by using the crystal SQL designer

3. Can we provide parameters for the crystal reports?

Of course! We can provide parameters to crystal reports effectively. To do so, you need to follow the below steps.

1. choose the ‘parameter field’ in the insert menu item
2. Now, the ‘create parameter’ dialog box will pop up.
3. Next, you need to enter the parameter name, text, and data type in the dialog box
4. Lastly, you can run the report.

4. Name a few data sources with which crystal reports connect.

Following are a few data sources with which crystal reports connect seamlessly.

• HANA View
• relational connection
• SAP BEx query
• Excel sheets

Related Article - Crystal Reports Tutorial

5. Can you create new formulas in crystal reports?

Absolutely! We can create new formulas in crystal reports. To do so, you need to use the formula editor.

6. Outline the structure mode components of crystal reports.

• Report header: We use this to add a report title
• Page header: We use this to present information
• Page footer: We use this present page numbers
• Body: It shows the body of reports
• Page mode: It helps to view the actual data of the report.

7. Can you edit the SQL made by Crystal reports?

Not possible. We can only view the SQL, but we cannot edit it.

8. How will you enhance the performance of crystal reports?

We can enhance the performance of crystal reports in the following ways.

• Eliminating sub-reports since it will slow down the performance of crystal reports
• Using the fastest database connection
• Using the server to its fullest efficiency
• Reducing the number of records
• Sorting  or grouping reports
• Using the indexed fields

9. Differentiate Crystal Reports and SSRS.

• SSRS refers to SQL Server Reporting Services. Similarly, crystal reports is a tool that generates reports. The reports of SSRS can be exported in Excel easily. But we cannot export crystal reports in Excel.
• Crystal reports come with many managing options but fewer in SSRS.
• SSRS doesn’t allow editing in preview mode. On the other hand, crystal reports allow the same.

10. Can you list down the features available in SAP crystal reports?

Below are the salient features of SAP crystal reports.

• advanced reports design and multiple formats
• access to multiple data sources
• support for the mobile version
• quick integration with SAP HANA
• Pre-processed cube representation
• SQL layer querying
• easy navigation and report management

Crystal Reports Interview Questions and Answers for Experienced

11. What is the role formula field in crystal reports?

We can perform complex calculations, change data, and establish new expressions with current data fields. We can also make text concatenation, number formatting, conditional logic, and vital mathematical operations.

12. How many subreports can you add to the main report?

You can add up to 255 sub-reports with a main report. Note that you cannot add up a sub-report with another sub-report.

13. How can you burst crystal reports by email?

The following three methods will help to burst crystal reports by email.

• PDF tool
• Crystal reports scheduler
• Data-driven publishing method

14. Is it possible to use our own query for creating reports?

We can use the 'crystal SQL designer' to create our own query. So you can insert your own SQL statement. Mainly, we must use the crystal SQL statement button while creating reports.

15. State the limitations of crystal reports.

Below are the limitations of crystal reports.

• When the database length is more than 255 characters, then it is difficult to make a formula using that field
• When you export, formatting could be lost
• Data cannot be selected through queries.

16. Mention a few benefits of crystal reports

Jotted down are the key benefits of crystal reports.

• helps to build pixel-perfect reports
• supports building personalized reports
• supports exporting massive data into a single sheet
• helps to analyze data precisely
• helps to create customized reporting view

17. Can we invoke the crystal reports web service?

Yes. We can invoke the crystal reports web service. The better way is to use the ‘report viewer control’ to invoke the crystal reports web service.

18. How will you perform grouping in crystal reports?

We can perform grouping using the ‘group expert wizard’. You can perform grouping in many ways, such as ascending, descending, original, and specified order. 

19. Can we build crystal reports on top of UDT?

Not possible. We cannot build crystal reports on top of UDT. This is because crystal reports don't support the UNV universe designed by UDT. But at the same time, they support the UNX universe designed by IDT. it is worth noting that web intelligence supports both UNV and UNX universes.

20. List the top competitors for crystal reports.

1. Logi analytics
2. Tableau Desktop
3. Cognos analytics
4. Sisense
5. Chartio

Conclusion

Let’s conclude! We hope that you have gone through the top crystal reports interview questions and answers in this blog. You might have understood the key features of crystal reports, how to connect databases, generate reports, and many more. This way, you can enrich your knowledge of SAP crystal reports dramatically.

However, if you undergo professional training, it will help you to groom your knowledge of crystal reports in a big way. MindMajix, a leading e-course provider, offers courses on crystal reports that you can sign up for and complete to get a certification. It will enrich your knowledge of crystal reports and ace your interviews effortlessly.