SAP QM Interview Questions

SAP QM Interview Questions

Q. Reversing the Usage Decision document

I am having a problem with the UD that I have taken for the created Inspection Lot. The following are the steps for the goods Receipt:

GR Blocked stock (MVT Type -103);

Release GR Block Stock (My Type -105);

The stock is there in the Quality and the Inspection Lot is created;

I did all the QA11 and took the Usage decision on that inspection Lot. Once I have taken the Usage decision, the stock gets shifted to the Unrestricted Area.

How do I reverse the Usage Decision Document?

A: If you use 322, it is trying to create a new inspection lot. If you have inspection type 08 active, it will move into QI stock and create another inspection lot.

Instead, you can try cancelling the original movement document that transferred the material out of QI stock.

Q. Inspection Origin 05 Movement types

Which movement types refer to inspection origin 05?

I’ve also noticed that 451 refer to origin 05. Is it 5xx?

Do all movement types in Transaction Code MB1C refer to origin 05?

A: You need to check the T156S-QSSHK. It shows the inspection lot origin for all movement types. There you can find the answers to your queries.

Q. Automatic usage decision and stock movements

I have executed massive automatic usage decision via QA16 and noticed that no stock postings been updated. The system noted the usage decision but didn’t carry any goods movements.

Why were the stock postings not updated?

Is it possible to execute in mass via QA16?

A: You should make sure that the UD codes you use have the automatic postings setup for it. The selected set code needs to be set for background postings and what material status it should post to. Take care of these and it will take care of the problems.

Q. Inspection Lot Status

Is anyone aware of the standard SAP function module that sets the status of an inspection lot?

I need to change the status of a lot based on certain conditions and looked at QFPO_POST_STATUS_FOR_LOT but this didn’t return anything.

I need the status of the lot to be INSP RREC so that I can forward the result copy on to batch classification.

A: In general, forcing a change to the system status is not a very good idea. Instead, you should consider using a user status. If the system status is not RREC then, there will be no results to copy.

Q. Inspection lot creation

Is it possible to make the inspection lot quantity to (1) all the time?

Can it be configured as an automatic default in QA01?

If yes, what are the steps necessary to make a sample size default every time we create an inspection lot?


  • If you are referring to the Sample Size the answer is yes.
  • If you are referring to the Lot Size, then the answer is no.

For the lot quantity, you can use a sampling procedure of type fixed and assign the size to 1.

Q. Quality planning after GR

In our plant, GR for a material was made three months back. This material is QM managed. The quality plan for this material was made this month only.

Hence our QM personnel are not able to clear this particular GR.

How do I go about it?

What is the TCode for it and how do I proceed?

A: You can reset the Sample Calculation and Recalculate the change in Start & Inspection end date in QA02.

In QA02 you can also change the key date on the second tab so it looks for a plan on that date. If that plan has already been created, you can then change the key date to the current date and it will find the plan.

Q. Result Transfer

How do I transfer the results from one origin to another origin?

A: This can be done by creating a program attached to the follow up functions for the UD code. Once the UD is done the results can be transferred from lot to lot

Q. Invoice quantity

I had a Problem at doing MIRO.

For example:

My GR qty was 1000;

My Lot Qty was 1000;

After quality inspection I posted 900 in unrestricted and the remaining 100 in reserve so at the time the system was showing invoice quantity as 1000.

My FI people would like MIRO, at the same time, have the system automatically take the quantity which I posted in unrestricted.

Is this possible?

If so, how can this be accomplished?

If some other quantity should reflect in invoice quantity does it mean I should put it in rejected or should I return it to vendor quantity?

A: It is not possible to restrict invoice quantity, since reservation movement does not create any accounting documents.

If you post the quantity back to v endor, (in QA11/QA12 Stock Posting) the invoice should get updated.

Q. Two inspection lots created for source inspection

We encountered a problem in the source inspected material.

It creates inspection lot with inspection type 0130 for source inspection material through qi07 transaction manually against a particular purchase order. The problem is, the inspection lot is created automatically with goods inspection type 01 for the same purchase order when the material is received.

When we check with Q-info record it has a lead time set for one day. We also checked the material master for quality setting and found that it has both inspection types 01 and 0130 as well.

But the creation of two inspection lots for the same material, batch, and purchase order is not happening for all materials. It will happen randomly.

Will this setting in material master cause the second inspection lot creation for goods receipt?

Does the lead time causes this effect?

What could be the cause for this and how do I solve it?

A: You can check your Q-info record. In the area where you define the inspection type to use for the source inspection, there is an indicator “source inspection – no GR”. If that is on, there is no GR (01 inspection type) created.

Q. Stock postings not yet completed for lot

I have a problem regarding “Stock postings not yet completed for lot”.

Here’s my scenario:

I have a PO having one line. I GRd it and 1000PCs goes to QI. When I view the delivery tab, the stock type is set to unrestricted use for that line item.

Actually , I have already done mvt type 321 (from QI to unrestricted) for the 1000 pieces and that 1000 pieces have already been issued.

My problem is, I have an inspection lot of 1000pc in QI shown in QVM3. When I go to QVM3, an inspection lot is shown there and I tried to release the 1000 piece QI stock to unrestricted and I got an error:

“1,000 pieces incorrect posting to unrestricted use stock, error message: Deficit of BA Stock in quality inspection 1,000 piece”

This is because I have already used up the 1000 pieces.

So I tried to record UD via QVM3. After that, it disappears in QVM3. But it appears in QVM where there is another message:

“Stock postings not yet completed for lot” beside the inspection .end date.

Weird thing is that I have done mvt 321 successfully and moved the QI stock to unrestricted but it still remains unreleased in qvm3 or qvm2.

I need the lot to disappear in qvm2, how do I do it?

Can I cancel it without adversely affecting the rest of my stock?

Does cancelling the lot solve my problem?

Doing this in QVM2 > Usage Decision > Functions > Cancel the Lot?

A: Check the Material Documents posted for that Inspection Lot. It may give some input as to how the errors came about.

The system will also not allow the 321 in MB1B with reference to the Inspection Lot. You cannot use MB* transactions to move Inspection Stocks related with a Inspection Lot.

Try canceling that material document (321) and Repost using QA12.

Or, an alternative would be instead of doing QVM3, transfer the posting via mb1b. Resolve the issue by using mb1a mvt 552 (scrapping) then move it to QI. Once you have the stocks in QI, you can now release it in qvm3. After releasing, write off the stocks via mb1a mvt 551.

Q. User as default partner in Notification

I want the system to take my user name as default for partner AO Author while creating a notification. I’ve created the partner determination profile and assigned it to the notification but it is not defaulting the user name as partner.

What can I do to correct this?

A: I assume that you have an organization for the partners. I think you need to utilize workflow and do some coding.

Utilize the user ids. Use the KU for coordinator since it is for the user, and KO is for the person which requires HR. When a Q3 based notification is created the coordinator would be defaulted. But as I said, it requires organization, workflow and some coding.

Q. MIC Long text history

Where does the system store MIC long text history?

When I tried using, ‘Read_text function module’, the system is fetching only new long text.

How do I fetch the old long text of MIC?

A: The system does not store the long text history, because it is a text. To maintain the long text, create MIC with the appropriate versions and assign MIC in the task list as per the required version. The setting is in customization for the plant level, MIC with history.

An alternative recourse is to check out AUT10. You need to set it up, but it allows you track changes to any Long Text. I believe it is available from 4.5 or 4.6.

Q. Regarding + ve check in In-process Inspection

For a particular product we have six (6) different stages. I have added a few MICs on Operation/Phase no. 40 in TCode C202 so that I can record results for Inprocess Inspection.

I have the following two queries:

While taking UD for this Inprocess Inspection, I cannot subtract sample quantity because the ‘Inspection Lot Stock’ tab doesn’t appear. How can I subtract samples for this Inprocess Inspection lot?

It was decided that the Inprocess Inspection will not be a +ve check (i.e. even if I reject a particular operation, the PP person can go ahead with the next operation). I just want for a particular product, that the Inprocess Inspection should be a +ve check i.e. unless I approve this operation. The PP person should not be able to proceed to the next operation.

How do I accomplish this?

A: First of all, there will be no Stock posting tab for 03 type inspection lot. It is controlled by PP for posting inventory (i.e. goods receipt) by appropriate control key for an operation.

During the confirmation by PP, they can declare the scrap/sample quantity, which is for reporting/costing and not inventory.

The second point to be controlled by control key for an operation confirmation setting. Try it.

Q. Process order problem W.R.T Inspection lot

Why can’t the process set deletion flag? The system gives a message that inspection lot is still open.

What do I do with the inspection lot?

Should I cancel it? If so, is it possible?

Note: Usage decision is not made yet.

What is the procedure to cancel the inspection lot?

A: It’s inspection type 03. Try QA02 and change inspection lot.

In there you can cancel the inspection lot.

If it is production order CO02, go to functions –> Inspection Lot –> delete and save. The inspection lot will be deleted. Then set the deletion flag for the order.

Q. Collective Usage Decision

When I execute the TC:QA16 it is not showing any Inspection Lot. But there are many Inspection lots which are matching the selected criteria.

I have looked into the Material Master Auto usage decision which has been ticked (checked), even though I haven’t checked it. What could be the reasons for this?

Why is the inspection lot not displayed? Are there any settings I need to make to have them displayed?

I have checked all the conditions i.e.

Characteristic processing is completed. – i.e. Status 5 No usage decision has been made.

No characteristics have been rejected. No defects have been recorded.

Even after all the conditions are met it is not displaying any Inspection lot. What may be the other reasons for this?

A: Check if all the characteristics in the inspection lot have been valuated and are completed – status 5.

Also verify whether the lot is created with inspection point, because collective UD cannot be made for a lot with further inspection (Inspection point).

Q. Quality Certificate against delivery- QC20

I am facing a typical problem while I try to generate a COA against a delivery.

I have created a certificate profiled and assigned it to Material/customer.

I have produced a batch and recorded the result and done the UD.

I have created a delivery for the same batch. I have maintained the setting required for the output type LQCB.

I have also created the recipient using transaction VV22.

Still I am not able to generate the COA against delivery.

There is a message saying ‘No messages’.

I am sure I am missing some settings in the output type.

What do I do to correct this and what are the steps I need to do for the output type setting?

A: First, you need to create a Q-infoset. Then, create one with transaction QV51.

Q. Extra posting proposal in UD

Can somebody explain to me how a new posting proposal can be added in order to use this in the catalog assigned to a UD code?

There is a new one but won’t be available (VMENGE01) until 2007.

I want to add an extra one.

A: Try the customizing path Quality Management —

Quality Inspection –> Inspection Lot completion —

Define inventory postings.

Q. Payment control question

The process for payment in our company is as follows:

‘GR–QI–accept or return—if accept payment’.

Before, we control the payment as ‘first GR with movement type 103’, and if the quality is satisfactory we use 105 to receive it. Related people can compare the invoice quantity with the GR quantity and do related payment.

Last month, we implemented a new QM module and with the QM module we only can use movement type 101 to do goods received. With this, we could not compare GR quantity with invoice quant ity to do payment. We also had to check individually before the payment. This process takes time and could easily cause mistakes.

Is there a better way of doing this?

A: To handle the GR, check the configuration to see if QM is active for movement 105.

Now that you’ve switched on QM you should do both 103 & 105 to get the stock in QI, and keep it there for your quality inspection.

The check you’re talking about can be managed by switching on QM in procurement and using QM Control key 0007 (in the Material Master).

The system will then block the invoice while the stock is in QI. If the batch is approved the block will be removed.

Q. QM Certificates

The deletion flag on Production Order was set but had to be revoked to allow further goods issues. Issues have now taken place but in trying to reset the deletion flag, the following error message occurs. “The order has been flagged with delivery complete”.

What are the settings necessary for generating Quality certificates in SAP?

A: You’re normally not allowed to mark a Production order for deletion as long as the financial value on the order isn’t zero and/or you’ve got materials posted to it.

I can’t see the point in deleting an order with postings. That way you’d probably mess up both logistics and accounting.

Q. Shelf life monitoring

I have a scenario of monitoring the shelf life for the material.

As such, I have maintained the follow ing settings:

Shelf life and batch data in Plant data 1 (MM01);

09 inspection type for QM view in MM01 ;

Activated movement type for the plant OMJ5;

Still I face some problem in monitoring the shelf life. The inspection lot is not being generated after the expiration of the period.

The batches are being posted to Blocked stock. No inspection lot is getting generated automatically.

Is there any way to post the material to the QI stock so the lot will be generated automatically?

Is there some other setting that has to be maintained?

A: Maintain inspection interval in material master. Check if the stock is available for that material or not. Then execute dead line monitoring of the batch in transaction qa07.

You can also check the next inspection date in the batch master. Unless it was setup for recurring inspection when you did the original 01, this date may not be populated.

You can also check your indicators in QA07 to insure you have the inspection lot and block option checked. Also check the expiration date. The expiration date should be checked before the next inspection date.

Q. Inspection of material for different vendors

I have a requirement from a client for inspection of a material for different vendors. Characteristics change from vendor to vendor. Automatically , the inspection plan will need to be selected based on the vendor.

How do I accomplish this?

A: In the material to plan assignment, scroll to the right and you will see a vendor column. If you put a vendor number in that column, that is the plan that will be selected for the material/plant/vendor.

Q. Missing attachments in notification (QM01)

I know it should be possible to attach files, pictures etc. when creating notifications. However, I am working right know in an automotive release and cannot find the button anymore.

Did we miss something?

What can be wrong?

A: Check what type of user you have set up.

Sometimes the security guys set up a testing ID as a different type than a regular user. Some ID types don’t have the ability to use the Object services functionality.

Q. Different inspection interval when retesting a material

We have a requirement to use reduced inspection duration when we re-test a batch of a material.

For example when we first test a batch that has just been manufactured, the inspection duration is two years so the batch gets a next inspection date two years into the future.

When we retest this material in the future (as it approaches the next inspection date), we want to use an inspection duration of only 50% of the original inspection duration (one year in this example). So the batch gets a new next inspection date one year into the future. This applies to all re-tests (to only use 50% of the defined inspection duration).

As there is only one field in the material master for the inspection interval (in the QM view) I do not know of any way of achieving this in SAP.

How do I resolve this problem?

A: For re-test you have to use inspection plans with usage code 9. So for these plans, you can create your specific requirements separate from the plans related to usage 1 (production).

Alternatively, there is actually a user-exit (QEVA0003) available where the system calculates the next inspection date. You just need to write the program to calculate the next date.

Q. Change Inspection Stock of material in QM Only

I have activated 04 Inspection type with post to Inspection stock for a material.

I have left QM not active unchecked for 101 Mvt type for Mvt Indicator F (GR for Order) in OMJJ.

While I am doing GR for the Process Order, the ‘101’ message appears.

What is the problem and how can I resolve this?

A: If the process order was created after you modified the material, then it’s an “old” process order, and this may explain the error.

If there was an existing stock of this material before you start, then try this first with a newly created material. Afterwards, the error you describe should not happen.

Q. Cancel a production confirmation with inspection point.

I’m using transaction QE11 to confirm production orders (inspection point by shift ‘120’) and to save defects. The problem is that I can not reverse these production confirmations with transaction CO13 as I do normally in PP.

How I can cancel this production confirmation to delete 101 for the production and 261 for all the raw materials?

Note: I don’t want a reverse material document.

A: For technical and logical reasons, you cannot reverse an integrated production confirmation with inspection points and auto GR. Instead, you have to reverse the material document.

An alternative solution is to enter again in transaction QE11 the inspection point. Put to reverse indicate “non confirmation”. In this way the PP confirmation is reversed.

Q. Table for upper limit

In the inspection plan I have a characteristic with upper limit.

In which table can I find this value?

A: Look at table PLMK.

If it is a reference MIC, also check QPMK.

These are for checking the plan. The Inspection Lot keeps them in different values.

Q. User Exit for Vendor Evaluation

I am using exit MM06L001 (Function Module-EXIT_SAPMM06L_001 ) for quality criteria. The scores of the sub criteria are calculated on the basis of quality notifications and inspection lots. But no score is getting calculated for the vendor.

Where did I go wrong and what can I do to remedy the error?

A: Regarding quality notification, do verify the following:

Notification completed with External origin.

Invoice verification already took place.

As for inspection lot, verify that usage decision has been made. In addition, verify customization of all required parameters (as listed in documentation under QM->Quality Control->Vendor Evaluation).

Q. Customer – material combination inspection plan in 04 inspection type

I have one issue. I have in my plant discrete manufacturing which makes two orders. It is production based on sales order. Inspection is based on the customer mentioned in the sales order.

How do I create different inspection plans according to customer – material combination with inspection type 04?

Another requirement is at different stages of production down the BOM level. The inspection should be done for the same customer and the plan should be attached to the GR (04) automatically at all the stages, according to that customer.

How can I fulfill this requirement?

A: You can create different task lists in the same group and same usage with different group counters. Now while in the task overview screen, choose menu inspection plan->material T-List assignment. As a table pops up, you can specify which task list applies to which customer. You can also create multiple entries for the same group counter and with different customers.

Q. BDC_OPEN_GROUP, lock date./. is invalid

When I try to upload data with LSMW to create inspection plan, the system shows the message:

“BDC_OPEN_GROUP, lock date./. is invalid”.

I have BDC authority, so what’s the problem?

A: Did you enter a date for field START in structure BI000? The date has to be earlier than today’s date.

The queue start date specifies the day until which a batch input folder is locked. You cannot process a locked batch input folder until the day after the specified date.

Q. Validity date of inspection plans

We have a problem where inspection plans have to be maintained as counter one with e.g. four characteristics. A second plan, counters two, has a fifth characteristic and should be valid from e.g. next week and for the next two weeks. After that period, plan counter one has to be valid again.

How this can be maintained?

Is there a chance to maintain the “valid to-date” in the plan header?

I tried to change an inspection pla n with change number, but I only had the possibility to maintain the Valid from date. The valid date is still 31.12.9999.

What could be wrong and how could this be corrected?

A: Check the engineering change functionality in SAP.

On Header level you can select the change mode (only with change number). With those change numbers you can plan and maintain changes of the inspection plan in advance.

You can also try using one inspection plan and use this functionality. In this case you will have only one plan (Header and Counter) but via the Valid until date more “plans”. You will see how the plan looks like for a certain period.

For your last question, create an ECN with effectively type DATE. (Effectively, type is to be specified in the opening screen itself). Then enter effectively intervals (shift+F9), and there you are.

Q. Report stating the PO number and pending Inspection Lot Number

I am doing quality after doing Migo MVt Type 105. So when the Migo Mvt Type105 doc is saved then the inspection lot is generated and the stock is in Quality.

Can you tell me the transaction code for the stock on which the usage decision is pending? It should tell me the PO number also.

A: You can use the list display transaction code

QE51N and in the EXCEPTION criteria you can specify it to be ‘UD Not done’.

Otherwise in the same transaction code QE51N in the output columns, you can display the column “Usage decision by” and sort by it so that the blank ones are on the top. Those blank ones are the lots for which UD was not done. Once you find out the lot numbers you can open the lot and see the order number in it.

QVM3 is the most suitable t-code to find such lots.

Alternately, t-code QA11 has an opening screen with a button: Lots without UD. Give your selection criteria there and execute. In the list that is generated, click on the inspection lot number and you are taken to the inspection lot details screen, which shows, among other things, the PO, the production order or the sales order number. Whichever applies for you.

Q. Regarding sample size

I have a packing material whose unit of measurement (UOM) is THS.

Our sampling system is that when the incoming quantity of material is between 1 NOS to 100 NOS we take 1 NOS samples. Between 101 NOS to 2000 NOS we take 20 NOS samples and above it we take a fix of 30 NOS samples. Now these limits are in NOS and the sample quantity which I mentioned is also in NOS. I have given the alternate UOM as NOS in the material master with the equation 1000 NOS = 1 THS.

While creating the sampling scheme if I want to mention the lot size in NOS, I will have to use decimals i.e. I have to write 0.001 THS instead of 1 NOS and the sampling scheme doesn’t allow me to enter lot size or sample size in decimals.

How do I create a sampling scheme which can fulfill this criterion of mine and how do I attach it to the quality plan?

A: Do not disturb the sampling scheme. Let it be like this:

Upto 100 units: 1

Upto 200 units: 20

Upto (say) 100000 units: 30

Now, in the ‘sample’ tab for inspection characteristics, mention the sample unit of measure as NOS and base sample quantity as 1.

Q. Automatic Creation of inspection lots (89)

Is there a way to create inspection lot programmatically in an ABAP Report?

Is there any Business object, function module or user exit?

We went to 1 lot for 1 shift. We use inspection origin 89 (manual). Therefore we’re searching for a way to create the inspection lot via job (ABAP program).

How do I resolve this?

A: Automatic creation of Inspection lot in SAP is governed by Inspection lot origin, inspection type, etc.

You have to give the details of why you want an inspection lot creation by program or ABAP report.

Instead, you can use a report /program to do it. Standard SAP provides this functionality.

If it is in–process inspection, you can use inspection points based on shifts.

Q. Skip lots

I was in the process of testing the scenario of skip lots. I have done all the data maintenance in the material master and the dynamic modification rule. The quality level is getting updated to a skip stage, but the stock is not getting directly put into unrestricted stock when the lot should be skipping.

Where am I going wrong and how do I correct this?

A: This can be done by setting the Control Inspection lot indicator in the QM view of the material master to each material document.

Iit works for DMR at a lot and characteristic level.

Q. Changing the status of an inspection lot after completion

We have two inspection lots for which UD has already been done. Later on we realized that these lots the sample size was not calculated. Now we want to reset the “Sample Calculation” but not able as the status of the lot is “UD done”.

Is there a way we can reverse UD or reset the status of an inspection lot?

A: Under normal condition, a UD cannot be reversed.

Q. Error in return delivery to vendor

I could not create return delivery for a material. The message display is:



How do I fix this problem?

A: Check in the configuration. The message clearly says that for the Warehouse no. 010 you have not allowed movement type “102”.

You have to change this configuration and add a line or move the stock to a warehouse where customer returns are allowed.

Q. QM tables

How do I populate additional entries directly into the tables?

Is there any direct way to populate fields in the tables?

A: It depends on which tables you are talking about because some tables can be directly maintained in PRD. For some you have to transport it maintaining in DEV system. For example, number ranges are not transportable. You have to maintain it directly in every instance.

If you are talking about mass maintenance, Standard SAP QM does not have it by now. You can talk to your developer to write a program for you by which you can do a mass maintenance. Otherwise SM30 is good enough to run.

Q. Delete COA Profile while in Release status

I have created some Certificate Profiles that need to be deleted. But they are all in released status. I know that Certificate Profile cannot be deleted if it is in “REL” status.

How I should deal with this issue?

A: It seems to me you could potentially block the profile – from within the profile, edit -> block profile.

Once it’s blocked, you can proceed with the deletion.

Q. Batches in QM

I need some guidelines in maintaining the settings for batch management in QM.

What are the customizations necessary for batch management from QM point of view?

How the inspection lots get triggered and how are they connected / interlinked to the batches?

A: The links have to do with your configuration of batch management for your material. If the materials in question are batch managed and are purchased or manufactured within your organization when the material is received using the 101 movement type, the batch is created and assigned in the background to the inspection lot.

Depending on how you’ve designed your inspection plan or material specification, you can build the master inspection characteristics, dependent on class characteristics, that will copy the inspection results into the batch record.

This is less QM configuration than it is MM-Batch Management configuration and material master definition.

Q. Automatic lot creation for movement type

There’s a specific scenario for my client.

During production, only for the rejection from production department (during confirmation), QC wants to play a role.

So we propose this:

When there’s a rejection, production department will move the stock manually to QI and in case of acceptance it will move to unrestricted.

Can inspection lots be generated automatically at the time of movement to QI?

A: If the requirement in your case is that:

  • The inspection lot will be created after inspection i.e. the lot will be created with the quantity inspected and rejected quantity when production is taking place then the only solution is to create the inspection lot “Automatically”.
  • The reason being by standard SAP there is no control provided at the level of “Movement types” for “Automatic creation of inspection lots”.
  • Standard SAP assumes that there can’t be an inspection without an inspection lot.

In your case you are physically doing the inspection without creating an inspection lot and you want to create a lot only if there’s a rejection. Standard SAP does not consider it to be a good practice and hence does not support automatic creation of Inspection lot at this stage.

  • However SAP does not stop you from creating a manual lot at any stage and perform an inspection.

Q. Vendor blocked for quality reasons

I am getting an error message while creating a scheduling agreement with one vendor:

“Vendor blocked for quality reasons”

Message no. 06884


Quality Management has blocked this vendor as a source of supply for this material.”

How do I activate this vendor again?

A: Go to the relevant quality info record (QI02) and see if the vendor can be released from there.

Go to the “Vendor master change TCODE ‘XK02”. Once the vendor master is displayed, go to the menu function “Extras–>Blocked data”. On this screen there is a section at the end for “Block for quality reasons”. The field “Block function” must have been filled with some code like “99/**”. Just blank out this field and save the data and the vendor will be released.

However as a good practice you might want to check with “Quality/Purchasing” department if they have knowingly blocked the vendor, as receiving against a blocked vendor is not allowed in many companies.

Q. Usage decision

I want to post the stock from Quality Inspection to unrestricted use partially with two UD codes for same inspection lot. But the QGA2 system will show the total document posted on only one usage decision code. I want to evaluate the stock on the basis of usage decision code.

How can I resolve this issue?

A: You could use inspection points and partial lots. In this way, you may have a different UD for inspection points and inventory posting accordingly.

Q. Assigning inspection type to inspection origin

While customizing, I’ve come across setting of inspection type to inspection origin. I wondered why it is not possible to assign a specific inspection type to more than one inspection origin. I wanted to assign inspection type 06 to inspection origin 05 and 06 but a error message appeared.

The funny thing is, that one inspection origin can have several inspection types. What is it used for?

A: The inspection lot origin is a key used by SAP to determine from where an inspection came from or what the source is.

In the case of inspection lot origin 01, any inspection related to this origin came from a purchase order or contract (e.g., a scheduling agreement). A lot is generated under this origin, delivered, and are numbered beginning with 01.

However, because multiple types of inspection may be possible for inspections originating from purchases, the origin includes several inspection types. Delivered, you’ll find regular, series inspection and the first article or pilot inspection types. The system controls these through status management in the quality info record. Regardless of the type of inspection, however, all 01 origin inspection lots are numbered beginning 01 and require vendor/PO data as part of the inspection lot creation.

Moving an existing inspection type from one origin to another won’t work, because the inspection types also have their own default values in the IMG that are relevant to the origins. You’re better off creating additional inspection types manually, but for the most part, SAP has created the standards one would need to implement the inspection process.

Q. Vendor blocked for quality reasons

I am getting an error message while creating scheduling agreement with one vendor:

Vendor blocked for quality reasons

Message no. 06884


Quality Management has blocked this vendor as a source of supply for this material.

How do I activate this vendor again?

A: QInfo Record (Transaction: QI02) should be the best starting point.

Or else check in the Vendor Master.

Q. Question about workflow of QM

I’ve a problem about quality notification.

When I release a task in the quality notification, the person that I specify in the response can’t receive the workflow task item in his workplace. I’ve activated the event link in the customizing of QN.

Why doesn’t it work?

If I use this function, what steps should I do?

A: You’ll need to maintain the Workflow. Even though SAP supply lots of ‘finished’ WF’s ready to use, there’s always something to adjust or set up.

The Agent Assignment has to be maintained for the task in the WF.

If you’ve got a WF responsible in your company you should talk to her/him. If not, you might have to try doing it yourself.

Maintaining a WF in the ‘Workflow builder’ isn’t impossible. Try transaction SWDD. Enter the WF number (Use Structure search to find the relevant WF) and press the ‘Check button’. You’ll get some messages in the field at the bottom of the screen. All error messages and also the information messages about Agents you’ll have to take care of to get the WF working. If you click on the message the system will take you to where you need to maintain.

When you’re through handling all messages you’ll have to activate the WF before trying the notification again.

Q. Batch status

I would like to know where the batch status can be set in SAP. We have the stock type Q for Quality inspection. We would like stock type R for rework and S for blocked.

Where can this be set in SAP?

A: There is no way to create a new status. The only thing you can do, if you have Batch Management, is to activate the Batch status so you can have Unrestricted (blank), Quality (Q) and Blocked (S). Having these batch statuses, you can duplicate all stocks to restricted Q, blank and S.

Q. Operation wise UD

I am having 3 different operations. The 0020 and 0030 Operation is dependent on the 0010 operation. It means that once the RR is done for operation 0010, manual UD has to be taken immediately. Then results are recorded for operation 0020 & 0030 and finally a common UD is made for both 0020 & 0030 operation. This is the case for incoming inspection and in process inspection.

Is there any customization for this type of RR & UD?

A: You could use Inspection Points for 0010 (it has its own UD) and then use the Inspection Lot UD for the whole process.

Q. Material Spec-Usage

How do I use material specification?

If I want to use material specification, what are the things I should do?

A: To use Material specification you need to have:

Class Characteristics;

MIC’s linked to the Class Characteristics;

A Class containing the Class Characteristics, assigned to the Material Master;

Material spec maintained. (QS61);

Limit values for the characteristics, maintained in the classification view in the material master;

Inspection with material specification chosen in the inspection type in the material master.

Q. Manual Valuation for MIC

While RR for some of the MIC’s, the system is asking for Manual Valuation and for some it is not asking.

I want the system to ask Manual Valuation for all the MIC’s.

What settings should I do to get this?

A: Check your Valuation Mode / Sampling Procedure. From there, you can find the settings needed to configure your requirement.

Q. Different material type for same material

Is it advisable to create different material type for same material?


One material type would be with quality active. The other would be without quality inspection.

In case of emergency, the without quality material shall be issued to production.

What may be the disadvantages?

How can this situation be handled without creating a different material type?

A: Instead of defining a separate material for

“emergency purpose”, I would suggest you should skip the inspection by forcing completion on the characteristics and make a usage decision as “accepted without inspection”, or something similar.

This way, there will be a record that the inspection lot was closed without inspection. The exact circumstances which qualified as emergency can be recorded in the long text for UD.

Alternatively, if it is a batch managed material, you could try using the “restricted use” status.

Failing that, if you have the samples, you can still use QA11 to post the material without making the actual usage decision. When you finish the inspection, finish the lot normally. If it fails, you will need to track down where the material was used and bring it back.

Q. External processing inspection

I would like to set up External processing inspection. My process is

Generate Production order

In routing.

The first operation is internal process.

The second operation is external processing, system generate PR for external processing

The third operation is internal process.

I would like to know the following:

What is the standard setting for this scenario?

Which Inspection type will we use? Should it be in- process or GR?

Do we use Routing or inspection plan?

A: In case you want the material should be inspected after it returns from external processing, then you must use inspection type 01, for GR against the PO that you will create for external processing. The plan for this will be different (as opposed to the routing).

Q. Cancellation of inspection lots

Is it possible to cancel the inspection lot once it has been created?

A: You can cancel it by reversing the transaction that created it.

It’s also possible to go into the inspection lot in Chance mode and set the status to “locked”. It will then disappear, but if there’s QI stock linked to it you won’t get it out.

Q. Deactivate QM inspection

If a material quality history is good and we would like to deactivate the inspection. Currently we know if we want to do this, no inspection lot would exist.

At the same time when we check in the purchase order position delivery view there are stock indicator X.

If we deactivate the inspection for following GR, which stock type will it be and how can it be modified?

A: If you deactivate QM in the QM view of the material you’ll see that there’s a field called ‘Post to insp. stock’ appearing.

If that is ticked. material will go to QI, but as long as QM isn’t activated you can do an ordinary MM transaction MB1B or MIGO_TR with movement 321 to get it to unrestricted use.

If you remove the selection ‘Post to insp. stock’, stock will go to unrestricted use.

Q. Two inspection lots generated for customer returns.

I have assigned 05 as inspection type in material master and assigned 5 as usage in task list for a material. Once this material is returned from the customer (thorough SD module – returns delivery), I am getting two inspection lots generated, one with REL CALC and other with REL CALC SPRQ status.

Since I want to have the segregation of stock after UD, I want the lot with REL CALC SPRQ status only.

How can I avoid the lot which is generated with REL CALC status?

A: Since you’ve got one with and one without SPRQ it seems like you’ve got two different insp. types triggering the two lots.

Check which inst. type is triggering the inspection lot without the SPRQ, and consider deactivating it in the Material master.

Q. Problem with batch generation

I am using SAP 4.OB.

We are using partial lots in QM (only partial lots and no batches) but while making the Usage Decision, the system asked a for batch number (may be because of material being managed in batches). Hence, we require a batch number. I made settings in customizing for batch management and initiated batch creation at production order release, so that we can put this batch number at the usage decision.

We are using a system where batch is generated while we make GR against production order. (It will pick batch number created at order release automatically).

But we make GR for partial production order quantities so we require a different batch number for each partial quantity. However, it picks the same batch number created at order release time. Once a partial quantity with a batch number is posted, an error message will pop up indicating that batch was already posted to inventory, so that same batch number can not be used for multiple postings.

I want a separate batch number just for use in a usage decision which should not be in conflict with the batch in GR.

In GR, the batch should be created automatically for each partial production order quantity.

How can I accomplish this requirement?

A: You have contradicting logic, when you create batch at order release and the fact that you do not always want to use this batch in the case of a partial receipt. Unless the shop floor wants to print labels or papers etc., you should not create a batch with the order.

IF you are using partial lots, create a new batch for every partial lot. That would be cleaner and would fulfill your requirement.

Q. Automatic closing of lots with origin 03

I can remember my consultant telling me he has set up a job running overnight that closes all lots of origin 03 if the order was confirmed.

It does not seem to work. I’d like to check this job and if necessary set it up again.

Could you give me some hint where and how I can do that?

A: Check transaction QA40. This will do what you need. Create a variant and run this on a nightly basis.

Follow the steps below:

Go to QA40 & check whether there are variants created. IF not, create variants as in the development server.

After creation of variant go to QA41 & click on each variant & click “Schedule job”.

Enter suitable time i.e. in the night & click

“schedule periodically”

  1. Click on “days” radio button & press create.

This will schedule the job everyday

Repeat this process for all variants.

Q. What is difference between inspection method and inspection plan?

Inspection plan in SAP is normally a task list based high level object describing details about what characteristics must be tested in order to ensure the quality of the product.

Inspection method is detailed info describing how to carry out inspection. It is a separate object and can be assigned to either characteristic or in the plan directly.

Q. What is the difference between selected sets and code groups?

Selected set contains a combination of different codes at plant level code group are at client level

Q. How to clear inspection stock from qty. one of material is in qty. i am trying using movement type 322 but it is showing error clear inspection stock from qm only. by using qa32 when i am changing status there it is not opening task list tab .any expert can solve thsi problem ?

1. Check the inspection lot status
2. If it is starts with CRTD — create or if already available assign task list to inspection lot
3. Change inspection lot key date and assign task list to inspection lot
4. Inspection lot must be RELEASED
if yes

Do result recording and post the stock using usage decision screen

Q. How many types of testings is there in QM implementation? Give a brief explanation

Mainly 3 types:

  1. QM in procurement-Inwards goods receipt inspection
  2. QM in production- During operations and prdn ordr goods receipt.
  3. QM in sales- Inspection for a delivery

Q. How to Prepare the Functional Requirements Specifications (FRS)?

IBM itself is having separate division (Life Science) to perform the CSV. Refer to them / contact them to get the FRS

Q. How to get inspection lot certificate

First create certificate profile using QC01 T code & then assign it to material using T code QC15.

After this you can check certificate analysis creation by using following transaction codes.

A. T code QC20 – From delivery
B. T code QC21 – From Inspection lot
C. T code QC22 – From Batch.

Q. How many partner functions are there in SAP?

Three Partner Functions in MM Module.

  1. OA-Ordering Address
  2. VA-Vendor
  3. PI-Invoicing Party

Total 38 partner functions in SAP

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