SAP HR Interview Questions

Rating: 4.5

If you're looking for SAP HR Interview Questions & Answers for Experienced & Freshers, you are at the right place. There are a lot of opportunities from many reputed companies in the world. According to research SAP HR has a market share of about 0.7%. So, You still have the opportunity to move ahead in your career in SAP HR. Mindmajix offers advanced SAP HR Interview Questions 2024 that helps you in cracking your interview & acquire a dream career as SAP HR Developer.

We have categorized SAP HR Interview Questions into 3 levels they are:

Top 10 SAP HR Interview Questions & Answers

  1. How can you say that SAP HR is better than PeopleSoft HR?
  2. List the Time Related Infotypes that you have used?
  3. Which Personal Actions have you performed on an employee?
  4. What do you mean by the term rewards management?
  5. What is Infotype?
  6. What is Matchcode W?
  7. How would record time in your SAP HR system?
  8. Name a few sub modules in SAP HR?
  9. What are the different structures in the SAP HR with which you are familiar?
  10. What is Dynamic Action Feature in the SAP HR?

Basic SAP HR Interview Questions and Answers

1. How can you say that SAP HR is better than PeopleSoft HR?

SAP HRPeopleSoft HR
Various structures of data are allowedLimited structures of data are allowed
Restrictions on the employees data make it secureFor restrictions, additional programming or modeling is to be done
It is dynamic in natureOnly a few features are dynamic

2. What do you mean by Human resources?

These are basically the people that build up a workforce for a business or for an organization and are mainly responsible for the successful accomplishment of many important task. Depending upon the size and type of business, there can be more or less human resources in an arena.

Human resources can also be referred to as labor, manpower, skills, or simply people in an organization. 

3. Which structure in the SAP HR provides information regarding the job functions of employees?

Personnel Structure.

4. What do you mean by the term Fringe benefits?

These are basically the benefits that are provided to the employees of an organization in addition o their salary or compensation. It is not always necessary that they are provided directly in the form of salary. Generally, they are non-wage compensation. The common examples of fringe benefits include:

  1. Providing accommodation to the employee
  2. Providing health benefits such as insurance
  3. Income protection
  4. Vacation
  5. Profit sharing
  6. Loan contribution 
  7. Proving benefits to the family of employees such as education loans.

5. What do you mean by the term rewards management?

It is basically a strategy with the help of which an organization makes sure that workers who performed well in their responsibilities and tasks are rewarded in a fair manner and are provided various benefits. The rewards can be in the form of a gift, salary hike, promotion,

and so on.

There are certain benefits that can be assured by an organization with an effective rewards management approach. The biggest one is they can simply motivate other employees to handle their jobs reliably and easily. 

6. What are the various methods that can be considered when it comes to recording time in the SAP HR machine?

This can be done with the help of any of the following methods:

  1. By using cross application timesheet
  2. By using time administrators online
  3. By ESS application

7. Can you tell any one component of the rewards management?

It can be remuneration. The same can be considered as the tips and advice that are offered to the workforce by the employer. It is not necessary always that all the employees are provided the same tips and advice. This is generally done in exchange for their services.

There are a number of future benefits that both an employee and an employer can have from remuneration.

MindMajix Youtube Channel

8. What is the significance of Organizational structure in the SAP HR application?

This is basically the structure that is considered as very essential. It simply makes sure of healthy relations among the employees and their departments. There are some regular guidelines on which it is based on and can vary depending on the nature and the type of a business.

SAP HR application enables users to make changes in the same structure and the users are free to add a lot of information as per their needs. 

9. How SAP HR can be trusted for the recruitment and training of the employees?

Both of these modules are very essential and simply enable an organization to get results they also expect from their workforce. SAP HR tool is good enough to provide information on what sort of training is to be provided to the employees and how they can benefit them.

The tool can be trusted for its suggested approach which is based on the employee’s performance and the weak portion.

10. Can SAP HR be trusted for dealing with discrimination?

Yes, it has several features for the same and there are many organizations who are already utilizing it for the same task. 

11. What is Matchcode W?

Sometimes there is a need to access the personnel numbers in a payroll that are no longer valid due to rejection by the payroll run. Matchcode W is used to make sure that the rejected data is to run successfully again. This is done by making appropriate corrections in the same.

The overall time taken for the same depends largely on the type of errors and how they are generally addressed.

12. In SAP HR, what is the purpose of the module Organization Management SAP HR?

It is basically an approach that is very beneficial for a business. As the name itself indicates, the organization management module in the SAP HR simply makes sure of handling all the complex tasks in a very reliable manner and the good thing is the users are free to derive many additional benefits.

Tasks such as managing the relations, collaborating, time management, advising, reporting as well as dealing with others can simply be accomplished with this module and the good thing is users need not to worry about the bulk investments for the same.

13. How would record time in your SAP HR system?

  • Online by time administrators
  • Separate time recording systems
  • Cross-Application Time Sheet (CATS)
  • Employee Self-Service (ESS) applications
  • Customer systems with an interface to the R/3 System

14. Name a few sub modules in SAP HR?

Following are the modules in SAP-HR:

  • Recruitment - Personnel Administration
  • Personnel Development
  • Training and Event Management
  • Personnel Time Management
  • Organization Management
  • Compensation Management
  • Payroll
  • ESS - Employee Self Service
  • MSS - Manager Self Service

15. What are the different structures in the SAP HR with which you are familiar?

In most businesses, there is actually a need for different structures for the successful representation of conditions related to the organizations, their policies, as well as their implementation. The SAP HR simply provides the following three important structures with the help of which the users are free to keep up the pace simply.

  • Enterprise Structure: It gives information about the location of work on an employee. It comprises of Client, Personnel Area, Personnel Subarea and Company Code
  • Organizational Structure: It gives relations between employees and their corresponding departments or business unit. It comprises the organizational plan, which includes Job, position, organizational unit, etc.
  • Personnel Structure: gives information about the employee's job function. It comprises of Employee Group and Employee Subgroup

16. What are the responsibilities of a human resource department of an organization?

All the tasks related to employee welfare and handling different aspects of employment are the responsibilities of the HR department in an organization. The department head has to compliance with the labor law and has to make sure that all the employment standards are met in the organization.

Assuring administration and providing employees all the benefits is also the responsibility of the same department. In addition to this, they are responsible for dismissal, as well as recruitment of employees in the organization.

Advanced SAP HR Interview Questions

17. Which Personal Actions have you performed on an employee?

  • Hire
  • Change Organizational Unit/Position
  • Change of Pay
  • Transfer
  • Terminate
  • Retirement and etc.

18. Why it is important to determine the needs of the staff? How SAP HR application is useful when it comes to the same

Staff often needs to be motivated for the successful accomplishment of their tasks. For this, the first condition is to make them feel that all their needs would be fulfilled. The fact is employees often made demands and it is not always necessary that the management has to invest money in fulfilling the same.

Determining the staff's need is important because it simply enhances productivity and enables the employee to perform all their tasks with dedication. Also, determining the needs of the staff can simply help in marinating a secure and healthy work environment in the organization/

The SAP HR tool has been equipped with some useful features with the help of which a close eye can be kept on the departments and the way they are performing. It offers a lot of useful information on the same such as reporting and documents which provide information on the staffing.

The same can be utilized for determining the needs of the staff. Also, it has a lot of dedicated features for this task.

19. What is Infotype and how it is of significant importance in SAP HR?

SAP HR tool needs user’s data for accomplishing a few of its tasks such as record keeping and marinating personal profiles. All the information about the employees is generally grouped into small units and these units are recognized as Info units. In SAP HR, they can have 4 digit keys.

Infotypes are classified as follows

1000 - 1999 == OM related
2000 - 2999 == Time related
9000 and above Customer Specific

20. What is PCL 2 cluster in SAP HR and how as a user you can access the same?

It is basically a cluster in which the Payroll outcomes are stored. It can be accessed with the help of a transaction PC simply. It’s not necessary that all the employees are allowed to access the same. 

21. List the Time Related Infotypes that you have used?

  • 2001 - Absences
  • 2002 - Attendances
  • 2003 - Substitutions
  • 2007- Attendance Quotas
  • 0007- Planned Working Time.

22. How can you define a processing class?

It is basically a characteristic of wage type that is considered for the purpose of determining the way processing is done in the payroll run. It is a trusted approach and is useful for providing favorable results in the payroll.

23. Can you tell me something about the Internal Payroll Process and how it is beneficial?

The international Payroll process is used when then the employees are to be paid more than their basic remuneration. This can be due to reasons such as paying the bonus, rewarding, overtime salary, or any other special payments. 

24. Is there a need to restrict the data to be entered in the Payroll area?

There is not always a need for the same. Generally, the employees are defined based on other ethics and policies. 

25. In the SAP HR tool, what do you mean by the term Authorizations?

These are the basic transactions that are given to the employees or the end users for a defined time period. This is when the end users have to work on a special assignment and have to access the concerned data. The authorization may or may not be provided depending on the various factors.

The SAP HR tool simply makes sure of the reliability and addressability of the various modules in a very easy manner.

26. What do you mean by the term TMSTA?

It is basically a link between payroll and Time Management. It stands for Time Management Status. 

27. What do you mean by the term Go Live?

It is basically an approach when the users have to transfer the data from one server to another. Generally, this is done between the development and the production server. There is a need for the same due to various reasons that may not always be enclosed by the organization.

28. In Payroll, how the employees can be grouped?

The common method is to group them based on the overall allowances which are to be paid to them. This can vary depending on their pay structure and other benefits that are usually given to them. 

29. What is Dynamic Action Feature in the SAP HR?

It is basically an approach to automate some basic tasks and features. The users can consider it for multitasking. They are free to save a lot of time.

However, it is not necessary that all the tasks can be accomplished through automation in SAP HR. Presently, it has a limited scope but SAP is working to enhance its visibility in the coming versions.

30. What do you mean by the term Concurrent employment?

Concurrent employment is the situation when an employee is given an additional charge. In other words it’s when an employee holds more than one charge in an organization.

Generally, it is not always permanent and is considered only when issues such as sudden resignations, death of an employee, or transfer takes place. Also, there are conditions which the employees have to meet for this.

About Author

Ravindra Savaram is a Technical Lead at His passion lies in writing articles on the most popular IT platforms including Machine learning, DevOps, Data Science, Artificial Intelligence, RPA, Deep Learning, and so on. You can stay up to date on all these technologies by following him on LinkedIn and Twitter.

read less