In the software development world, Scrum is a highly regarded and widely practised framework of product development. As a methodology in Agile, Scrum is a flexible, holistic development strategy that helps development teams work towards a common goal. Unlike traditional approaches, scrum teams are self-organizing and cross-functional.

Scrum is an iterative development process, where development includes several phases. In this article, we’ll discuss the detailed steps involved in scrum workflow.

Before getting started with Scrum workflow, first, let’s understand what Scrum is.

What is Scrum?

Scrum is a framework which addresses complex problems, while creatively and productively delivering products of the finest possible value. It is developed for teams who divide their work into goals, that can be completed within timeboxed iterations called sprints, which lasts 2- 4 weeks.

The scrum team tracks the progress of the project in 15-minute timeboxed meetings called daily Scrum. After sprint completion, the team holds a review meeting to demonstrate the work done and a retrospective to continually improve. 

Let’s get to the next part of this “Scrum Workflow” article and learn about the important roles involved in the Scrum framework.

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Scrum Roles

The core roles involved in the Scrum process are Product Owner, Scrum Master, and development team.

  • Product owner - The product owner in the Scrum team is primarily responsible for working with the user group to determine the features to be included in the product release. They are the champions who manage the team and guide the project’s progress toward success.

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  • Scrum Master - The Scrum Master in the team is responsible for promoting and supporting Scrum. They guide the team, product owner, and business on Scrum and look for ways to fine-tune their practice. An effective scrum master profoundly knows how the work is being performed by the team and helps the team in optimizing their transparency and delivery flow.
  • Development Team - The development teams are cross-functional and have the skills to deliver product increments. This team includes developers, testers, designers, etc., to have less dependency on the third party. All the members of the scrum team are self-organizing and ensure successful sprint completion by turning Product Backlog into increments of potentially releasable functionality.

[Related Article: Agile Project Management With Scrum]

Now that you have an idea about what roles are involved in Scrum, it’s time to learn Scrum workflow. 

Scrum Workflow Steps

In Scrum workflow, the process is regularly customised based on the continuous feedback loops.

The below diagram depicts the step by step process involved in scrum workflow:

Scrum Workflow

1. Product backlog creation

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The first phase of the Scrum workflow process begins with the visioning phase, where the Stakeholders meet to decide the list of features should be implemented and develop a product roadmap. 

Product backlog creationScrum work process starts with a product owner. Product owner, in collaboration with the team, develops user stories or requirements of the project. A product backlog is a prioritized list of all the product requirements or user stories that a scrum team maintains for a product.

In Scrum, features are known as user stories and written from the end-user perspective. A Product owner decides which user stories or items make into the product backlog.

[Related Article: Scrum Master Roles and Responsibilities]

After the product backlog creation is finished, the next step is Release backlog

2. Release backlog

Based on the product roadmap developed, in collaboration with the product owner, the team decides how to group user stories into releases. The objective of release is to deliver a subset of product backlog known as release backlog.

After determining which user stories will go into a particular release, the development team estimates the time duration needed to complete each item. Once the release planning has completed, the user stories are then selected for a sprint. 

Release bacllog

3. Sprint Backlog creation

A Sprint is a predefined timeframe within which the team performs a set of tasks from the Backlog. The duration of each Sprint lasts 2-4 weeks. Each Sprint takes a manageable chunk of release backlog and gets it a ship steady state. A set of product backlog items that must be delivered within a single sprint iteration is called Sprint backlog. 

Sprint Backlog Creation

Once the sprint backlog is determined, the team then divides each user story into a task. And then in each Sprint, the product is developed. 

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4. Working on sprint and scrum meetings

After the user stories for the current phase are selected, the development process begins. For tracking the current working process, a task board is commonly used, which represents particular user stories with a description of tasks needed for implementation.

Working on Sprint and Scrum

After the code is written, it is integrated into the system, and daily scrums are held. Daily scrums or daily stand-ups are conducted by development teams to monitor the progress made towards the Sprint Goal and progress performed in the Sprint Backlog, in order to adjust the plan for the rest of the Sprint.

Each of the meetings is held timeboxed in about 15 minutes. The main goal of these meetings is to get accurate information about the current project status. Everyone in the team must communicate with all the members and tell about their task finished, what tasks they want to accomplish next, and what problems or impediments they faced during the work.

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Next, update your sprint burndown chart.

5. Burndown charts

The progress of the team is tracked through a burndown chart. It provides a day-by-day measure of the work that remains in a given sprint or release.

Burndown Charts

The slope of the graph (burndown velocity) is calculated by comparing the number of hours worked to the original project estimation and displays the average rate of productivity for each day. This chart helps to draw a conclusion about the current speed of work. Depending on those conclusions, the number of user stories for the next Sprint can be changed.

6. Testing and Product Demonstration

If all the user stories are completed then the sprint backlog is also completed, it means a sprint completion. A sprint review is held after sprint completion, where the working software is demonstrated and presented for acceptance to the customers. Based on their feedback, stakeholders decide any further changes be enacted in the project.

7. Retrospective and next sprint planning

Finally, the team then conducts a sprint retrospective to ask themselves the questions about what could be done better to improve themselves. The team primarily looks on three things during a retrospective:

  • What went well?
  • What did not go well?
  • What should be done differently?

The time duration of retrospectives last max 90 minutes. They help us to incorporate continuous changes into sprint cadence and team. 

[Related Article: What is Scrum Methodology]

At last, the team velocity is updated and it acts as information radiators to display the status and progress of the project, which again make their way back to user stories and then the whole cycle repeats again until the project is completed.

Conclusion:

Scrum is a useful methodology that is simple to understand. The major distinct features that make Scrum popular from traditional approaches are agility and continuous progress. Scrum workflow regularly assists the team members with the changes/adjustments to be implemented and boosts the project management process.

The intent of this article is to provide clear knowledge of the Scrum Workflow process. We hope the information shared is helpful. If you have any questions, feel free to drop a comment below and our subject matter experts will help you with the possible solution.