Have you ever wondered how big companies are able to work on numerous projects at a time? It has become possible due to project management tools. Let us find out first what project management is?

What is project management?

Project management is the application of skills and tools for proper planning, scheduling, resource allocation to each team member in order to complete the given task within deadlines. Also, it allows project managers to keep eyes on costs and manage budgeting along with quality management. Project management is important because it helps to maintain the synchronization between processes involved in a project without causing any confusion and thus helps teams to achieve favourable outcomes within expected duration. 

What are the best project management tools? 

In project planning, teams have to map out a hierarchy of tasks for the effective completion of work within the expected time period. There are many tools available for project management but in this article, we would be covering the most popular project management tools used by the companies to manage their work.                        

Tool #1. JIRA

JIRA is a highly configurable and flexible issue tracking project management tool that helps teams to plan and manage their work. Depending on usage needs, you can use different versions of JIRA to achieve organizational goals. Below, we have mentioned some of the features of JIRA, and they are as follows-


  • Unlimited custom fields
  • Powerful and customizable workflows
  • Bugs and defect management
  • Powerful search and filtering
  • Available for download
  • Integration with flexible REST APIs
  • Customizable dashboards and wallboards
  • Advanced security and administration
  • Easily import data from other systems
  • Mobile interface
  • Available OnDemand in the cloud
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Tool #2. Asana

Asana is one of the most popular and efficient project management software available for teams to complete their work within deadlines to achieve the business goals. This software is great for groups consisting of fewer members having a simple to-do list with an easy drag and drop interface in it.


  • Customizable Dashboards
  • Activity Feeds
  • Focus Mode & Individual Task Lists
  • Subtasks assignment
  • Prioritization
  • Custom Calendar
  • Email Integration
  • Notifications & Reminders
  • Automated updates
  • Group Discussions
  • Tags & Comments
  • Project/Task Creation
  • Project Permissions
  • Searched Views
  • Multiple Workspaces
  • Tracking
  • Setting Priorities & Due Dates
  • Customer Support
  • Adding Followers

Price Plan :

  • Basic Plan - Free for lifetime
  • Premium Plan - $10.99
  • Business Plan - $24.99

Tool #3. Trello

Trello is a web-based Kanban-style project management tool and a subsidiary of Atlassian. It gives a clear visual overview of what is to be worked on, who is assigned what task and how far the team has reached near to complete the project. It has all the required features that are needed by the teams to finish the job smoothly.


  • Detailed & Quick Overviews of Front/Back Cards
  • Easy, Drag-and-Drop Editing
  • Easy Organization with Labeling, Tags, and Comments
  • Progress Meter Checklist
  • Card Records Archive
  • File Attachment and Data Filters
  • Automated Email Notifications and Deadline Alerts
  • Activity Logs
  • Individual/Group Task Assignment
  • Information Backup
  • Easy Information Retrieval
  • SSL Data Encryption
  • Mobile-Friendly Views
  • Easy Upload of documents
  • Individual/Group Task Assignment
  • Voting Options

Pricing Plan

  • Business Class – $9.99 per user/month
  • Enterprise – $20.83 or less per user/month

Tool #4. Redbooth

Redbooth is a web-based project management and communication platform that can serve companies of all sizes of any field. It is a perfect workflow management system that is available on desktop, Android and iOS to allow team members to collab and work together on their favourite device. Below, we have listed some of the amazing features of Redbooth, and they are as following-


  • Kanban Boards
  • Dashboards
  • Unlimited workspace
  • Advanced subtasks
  • Volume discounts
  • Transparent Tasks Layout
  • Visual Project Tracking
  • In-depth Productivity Reports
  • HD Video Conferences
  • Multi-Org settings

Pricing Plan

  • Pro Plan: $9 per user per month
  • Business Plan: $15 per user per month

Tool #5. ProofHub

ProofHub is a Saas based project management tool that can be used in every work culture. It helps in solving four major issues in the projects- planning, collaboration, organization, and completing it within deadlines. With in-built features of ProofHub, you can manage your project in the best possible way.


  • Task delegation and assignments
  • Online team discussions and chats
  • Reporting and tracking project history
  • Gantt charts 
  • Available as a mobile app for Android and iOS users.
  • Sync calendar with Google Calendar, Outlook, and other external calendar apps
  • Compatible with OS like Windows, Android, and iOS
  • Time tracking

ProofHub Pricing Plan:   

  •  Free Trial: Available 
  • Essential Plan: $45.00/month
  • Ultimate Control Plan: $89/month

Tool #6. Wrike

Wrike is a cloud-based project management tool that is fit for a wide range of businesses such as finance, tech, creative and advertising. It is a well-tailored task management platform having a clean layout and great usability. It includes several functionalities that are very helpful in completing the tasks within deadlines. Following are the features of Wrike-

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  • Built-in time trackers
  • File sharing
  • Android and iPhone app
  • Calendar integrations with Google and iCalendar
  • Bug tracking
  • Task Management
  • Timeline management
  • Role-based permissions
  • Budget tracking
  • Automate recurring tasks and projects
  • Data backups

Price Plan

  • Professional Plan: $9.8 per user per month
  • Business Plan: $24.80 per user per month

Tool #7. Backlog

A backlog is one of an amazing web-based project management tool having features like Gantt charting, bug tracking etc. to manage the task easily. This software helps to visualize the project workflows and timelines on a daily basis to help teams to mark the status of the project and finish it within a fixed period. Some of the other amazing features are as follows.


  • Track Project Progress
  • Task Management
  • Tasks into Subtasks
  • Prioritization
  • Work Requests
  • Gantt Charts
  • Burndown Charts
  • Git Graph
  • Wikis
  • Collaborate on Code
  • Team Collaboration
  • Version Control
  • File Sharing
  • Bug Tracking
  • Custom Fields
  • Alert Notifications

Price Plan

  • Starter Plan: $35/month
  • Standard Plan: $100/month
  • Premium Plan : $175/month


Tool #8. Notion

Too many tools, too much chaos! The notion is one of the best agile project management tools that let you manage your works on the same platform. Regardless of the number of team members, it helps to track, assign and stay updated with work status. Let us see what are the features of Notion 


  • Based on Agile Methodologies
  • Budget Management
  • Client Portal
  • Collaboration Tools
  • Cost-to-Completion Tracking
  • Kanban Board
  • Milestone Tracking
  • Resource Management
  • Customizable Templates
  • Gantt Charts
  • Time & Expense Tracking
  • Portfolio Management
  • Traditional Methodologies

Price Plan

  • Basic Plan: Free
  • Personal Plan: $4 per month
  • Team Plan: $8 per member per month

Tool #9. Zoho Projects

Zoho Projects is a web-based project management platform mainly designed for small and medium-sized companies to handle their work efficiently. It has several features that help in assigning tasks to team members and supervise the work better to complete the project within deadlines. Let us see what features make Zoho Projects in demand.


  • Agile Methodologies
  • Budget Management
  • Client Portal
  • Collaboration Tools
  • Gantt Charts
  • Customizable Templates
  • Portfolio Management
  • Time & Expense Tracking
  • Traditional Methodologies
  • Kanban Board
  • Resource Management
  • Cost-to-Completion Tracking

Price Plan 

  • Standard Plan: $147/year
  • Express Plan: $471/year
  • Premium Plan: $1002/year

Tool #10. Podio

Podio, one of the popular project management tools that drive your business forward with its superb collection of features. Improve the delivery time, effectiveness and get the best clarity that your team members need to produce the expected result with this amazing web-based platform. Let us find out what are some features of Podio


  • Automated Workflows
  • Data Visualization
  • Social Collaboration
  • Task Management
  • Granular Access
  • Connected CRM
  • Project Management
  • Meeting Scheduling
  • Personal Dashboard
  • Integrated Chat
  • Calendar
  • Unlimited Storage
  • Full Customization
  • Web & Mobile Compatible

Price Plan

  • Basic Plan: $9
  • Plus Plan: $14
  • Premium Plan: $24

Tool #11. Basecamp

Not specific to a single industry, Basecamp platform is suitable for any type of organization that requires to supervise the work of team members and complete it within set deadlines. It allows real-time communication and allows team members to collab with each other easily to produce a favourable output. Basecamp has the following features


  • Group discussions
  • File upload and document sharing
  • Event organization
  • Agenda view
  • Project templates
  • Chat functionality
  • Due date tracking
  • Attach files, quotes & code samples
  • Time tracking by project

Price Plan

  • 30 days of the free trial
  • $99/month for your team
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Tool #12. Scoro

Scoro allows you to manage creative projects with ease by giving 360° overview about the project for better analysis. It avails you each and everything that you may require to complete the task as a team such as assigning work to members, sharing files, deadlines alerts, available slots and much more. Let us explore some more features.


  • Allocate billable and non-billable work
  • Create a budget
  • Manage project portfolio
  • Schedule work and assign tasks
  • Get a complete overview of the team's time
  • Automate late invoice reminders
  • Compare several budget scenarios
  • Search and filter your contacts
  • Supervise project status
  • View detailed financial reports

Price Plan

  • Essential Plan: $26
  • Work Hub Plan: $37
  • Sales Hub Plan: $37
  • Business Hub Plan: $61

Tool #13. WorkZone

Workzone is also one of the most preferred Project Management tools in the market that offers project collaboration, customization reporting, documentation management and time tracking for better supervision of work. This cloud-based software also offers automated emailed reports and other project information at various levels to give wide visibility to projects. 


  • Approvals workflow
  • Automated reports
  • Custom branding
  • Email alerts
  • Expense tracking
  • File versioning
  • Flexible permissions
  • Full-text search
  • Individual to-do lists
  • Project request forms
  • Project templates
  • Projects overview dashboard
  • Secure file sharing
  • Workload reports
  • SSO and API
  • Time tracking
  • Gantt chart
  • Group calendar
  • Image markup

Price Plan

  • Free trial available
  • $20.00 per month per user

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Tool #14. FunctionFox

Functionbox is an online timesheet and project management platform that reduces the admin time and improves the project workflow. You can choose this amazing tool to carry out your project within time with less involvement. You can purchase any of the version as per your business needs - FunctionFox Classic, FunctionFox Premier and FunctionFox In-House.


  • Timesheet with Stopwatch Timer
  • Unlimited Clients and Projects
  • Blog for Internal Communication
  • Availability and Traffic Reports
  • Custom Job Intake Forms
  • Unlimited Custom Job Fields
  • Estimate and Budget Tracking
  • Retainer Tracking
  • Actionable To-Do Lists
  • Gantt Charts and Schedules
  • Email Alerts for New Requests
  • Advanced Report Builder

Price Plan

  • Classic Plan: $5per month per user
  • Premier Plan: $10 per month per user
  • In-House Plan: $20 per month per user

Tool #15. TeamGantt

Manage your project with this amazing and super easy to use project management tool called Teamgantt. Its inbuilt features help you better supervise all the actions going on in a project or create tasks for team members in order to complete the task within time. Let us see what are the features of Teamgantt, making it customer-friendly.


  • Multiple projects in one Gantt chart
  • Dependencies between tasks report
  • Intuitive and easy-to-use
  • Easy for non-project managers too
  • Time tracking
  • Fast drag and drop scheduling
  • Real-time progress updates

Price Plan

  • Free Version Available
  • Standard Team Plan: $39.50/month
  • Advanced Team Plan: $62.25/month


Every business has different requirements. Find out which one of the above-listed project management tools is best suited for your business and reach your goal. 


Dear readers, we hope you found the article informative. In case you have any doubt, drop the message in the comment box. Thanks for reading.