Best Project Management Tools

Are you looking for the best Project Management Tools for your company? Then you have come to the right place. It is crucial to have a project management tool that will cater to your needs. You will get a lot of tools available in the market. Hence, it becomes difficult to choose the right one. But there's nothing to worry about the selection. We have researched a lot to list the Top 10 Project Management Tools for you. 

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What is Project Management?

Project management is the application of skills and tools for proper planning, scheduling, resource allocation to each team member in order to complete the given task within deadlines. Also, it allows project managers to keep eye on costs and manage budgeting along with quality management. Project management is important because it helps to maintain the synchronization between processes involved in a project without causing any confusion and thus helps teams to achieve favorable outcomes within the expected duration.

What are the things to consider before choosing a project management tool?

When choosing the right project management tools, pricing is not the only thing to consider. Don't splash all your cash on a new project management software because it has fancy themes and a few useful features.

Here are some of the aspects of reliable project management software. 

1. Task Management

Task Management is one of the most important things to look for in project management software. This feature will allow you and your team members to create, update, and manage the tasks. Using this feature, you can:

  • Assign multiple team members in a task
  • Import tasks from any external file
  • Create and manage subtasks
  • Set task dependencies

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2. Team Collaboration

You need to make sure that your team can work together without any technical errors. Team Collaboration features will help your team to work on complex projects efficiently. With the help of this feature, your team can:

  • Put labels or contexts to the tasks.
  • Exchange information
  • Write cents on the tasks.
  • Communicate directly with one another

3. Customizability

Different companies have different workforce and projects. Hence, the project management software you will choose should be able to adapt effectively to this fact. Thus, making customizability a vital aspect to look for in a tool. It must have the ability to customize the:

  • Themes
  • Layouts
  • Milestones
  • Views

4. User-Friendliness

It will be just a waste of money if your software isn't easy to use. It may come with a thousand different features, but if they're not easy to use, then it makes no sense. You and your team will end up wasting precious duty hours just figuring out how to use the tool. It is a productivity tool because it saves time. Therefore, you must ensure that the device is user-friendly. 

5. Integration Of Emails and Third-Party Apps

It is a beneficial feature that can significantly contribute to increasing your productivity as you can manage tasks just from your email inbox without logging in to the tool. This feature will enable the software to:

  • Automatically send notifications and alerts to the individual team members regarding the projects' status, keywords, deadlines, or any changes. 
  • Update an existing task or create a new task via email
  • Put labels, add comments, or files to an existing task. 

It should also have the ability to integrate multiple third-party apps directly or via APIs. The best software will integrate essential tools such as Salesforce, Dropbox, G Suite, Microsoft 365, and more. 

[Related Article: Project Management Knowledge Areas]

What Are The Best Project Management Tools? 

In project planning, teams have to map out a hierarchy of tasks for the effective completion of work within the expected time period. There are many tools available for project management but in this article, we would be covering the most popular project management tools used by companies to manage their work.

#1. JIRA

JIRA is a renowned project management software used by development teams to plan, track and release software. It is a trendy tool that is specially designed for agile teams. It can help you create stories, track issues, and ship up-to-date software. Apart from that, the software generates reports that can help your team to improve their workflows. Furthermore, many integrate with some essential tools that enable you to manage products and projects. 


  • Unlimited custom fields
  • Powerful and customizable workflows
  • Bugs and defect management
  • Powerful search and filtering
  • Available for download
  • Integration with flexible REST APIs
  • Customizable dashboards and wallboards
  • Advanced security and administration
  • Easily import data from other systems
  • Mobile interface
  • Available OnDemand in the cloud

[Related Article: Top Project Management Tools and Techniques]

#2. TeamGantt

This PM tool helps its users to create workflows easily and in a way that everyone can understand. You can use it across your devices and developmental milestones, projects, and tasks. It is compatible with Android, iOS, Windows, and Web. Thus, making it possible to use from anywhere at any time. You can set priorities for your tasks to see the performance of your team. Moreover, the software lets you use Gantt-style timelines to track everything. And the best part is, you can try it for free for 30 days. 

Top Features: 

  • Guest Permission
  • Multiple Project View
  • Baselines
  • Drag & Drop
  • Create Subtasks and Subtasks

Price Plan

  • Free Version Available
  • Standard Team Plan: $39.50/month
  • Advanced Team Plan: $62.25/month

[Related Article: Project Management Interview Questions]

#3. Asana

When it comes to keeping track of the employees' performances, Asana is one of the best project management tools. It allows you to create tasks of your own and move them accordingly. Moreover, it comes with a visual project timeline that lets you check everything you want to get done quickly. Scheduling and rescheduling are effortless with this tool. 

The most crucial feature of Asana is its ability to integrate with several other tools such as Google Calendar, Outplanr, Dropbox, and more. You have the freedom to choose your fee payment from absolutely free to enterprises. 

Top Features:

  • Project Management
  • CRM
  • Document Management
  • Portfolio Management
  • Resource Management
  • Time Tracking

Price Plan :

  • Basic Plan - Free for a lifetime
  • Premium Plan - $10.99
  • Business Plan - $24.99

#4. ClickUp

ClickUp is one of the best project management tools that more than 200,000 teams of small and leading businesses are relying upon. From the start-ups to the top companies such as Google, Airbnb, and Nike, thousands of companies are using this tool. It is fully loaded with features that are unlikely to be found in any other PM tool. Manage tasks, automate scheduling, set goals, and check the status of your projects using ClickUp. You will have to pay $4.99 per person each month. Though it may seem to be a little expensive, it's worth the money. 

Top Features:

  • Third-party integrations
  • Multiple views
  • Notepad
  • Assigned comments
  • Task Tray
  • Dark Mode

#5. Smartsheet

Smartsheet is best known for its collaboration features. It enables its users to collaborate on anything and everything. It comes with an option to attach files to upload files directly from OneDrive, Google Drive, Dropbox, and others. The software can also show the availability of team members. Furthermore, you can set different security permissions for your employees. Smartsheet sends out automatic update requests to every user to ensure everyone has access to the same page. Find resource management, planning, reporting, and time-tracking in this project management software.

Top Features: 

  • Spreadsheet Templates
  • Predecessor Tasks
  • Automated Workflows

#6. Wrike

Wrike provides the best in class collaboration for the communication of the team members. It also comes with some different communication features and document management tools. Moreover, you can set priorities for what you want to get done quickly and ensure that your team members work on that project more effectively. You can sync your iCalendar, Google, or Outlook account to keep everything working together. 

Wrike comes with Gantt chart features that let you create a timeline of your own needs. You can easily send the information on the projects to your clients as the process of staying up-to-date with Wrike is straightforward. 

Top Features: 

  • Folder Hierarchy
  • Critical Path
  • Collaborative Team Editing

Price Plan

  • Professional Plan: $9.8 per user per month
  • Business Plan: $24.80 per user per month

#7. Monday

Though this tool's name is everybody's least favorite day of the week, it has some of the most useful features that make things easier for you. This software comes with a feature that allows you to follow Twitter and Instagram trends and comment on different tasks. Moreover, you can customize the permission of various projects. 

The best part of this tool is the open-source framework that lets you integrate many other features you need. Furthermore, you will get more detailed reports to improve your workflow. Add any person you want, including third-party agents and freelancers. The pricing structure of this application depends on team size.

Top Features:

  • Email Notifications
  • Third-Party Integrations
  • Collaboration Tool
  • Visual Display
  • Execution Board
  • Easy Communication

#8. Trello

Trello is one of the best project management tools for having an easy-to-use tool for keeping track of all your different tasks. The tool allows users to create boards for various departments, jobs, projects, or anything else. The best thing about this software is you can switch between the boards and tasks. 

Set up priority levels, add tags, labels, fields, drag and drop your cards, and many more. Furthermore, it comes with power-ups that allow third-party integrations. The user-friendly interface is easy to understand for everyone. Choose between free and paid services according to your needs. 

Top Features:

  • Drag & Drop Cards
  • Quick & Detailed Overview of Cards
  • Kanban View
  • Tasks & Subtasks
  • Deadline Alerts
  • In-Line Editing

#9. Teamwork

Teamwork is a great project management tool that comes with a unique dashboard. It lets you see only the most recent tasks. Thus, helping you not to get lost in the ocean of completed and incomplete tasks. Moreover, you can customize the dashboard interface to include the name and logo of your company. 

Furthermore, you can add multiple email accounts and reply to comments and notifications via email. This feature makes responding super convenient and gets things done in seconds. There's a time-tracking feature in this software that comes with an invoicing tab. It can calculate the working hours to generate invoices. 

Top Features:

  • Customizability
  • Mobile Application
  • Invoicing Tool
  • Time Tracking
  • Templates

#10. ProofHub

The first that you are going to like about ProofHub is its user-friendly interface. Hence, you and your team will love its minimal learning curve as well. You can organize everything from the projects that you want to create to the groups that are responsible for them. Moreover, you can customize the color scheme, names, logos, and more. 

Additionally, it comes in six different languages to help you if you are an international business. You can provide only the level of access that each team member needs whenever you hire or assign someone to a new position. And the most crucial part is that it has a Mobile Application that works with Android and iOS devices. 

Top Features:

  • Multi-language
  • Product Roadmapping
  • Gantt Charts
  • Collaboration
  • File Share
  • Idea Management

 Pricing Plan:   

  • Free Trial: Available 
  • Essential Plan: $45.00/month
  • Ultimate Control Plan: $89/month

To improve your team’s work and ensure your control over everything, you must know about the top 10 project management tools. Hopefully, you will find one or more tools from the list above to increase your team's workflow. These tools come with excellent features that are the key factors to look for in project management software. Make sure that you have everything you need to run your business using these tools. 


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Last updated: 03 Apr 2023
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