Organizations globally are moving towards agile approaches in developing and executing their business and IT strategy and looking for opportunities and ways to strengthen the data management capability. They need solutions that provide advantages of usability, reliability, scalability, mobility, speed, effectiveness, contextual, and safety.
SharePoint is not just a solution or any application but is an enterprise-level web-based collaborative business platform developed by Microsoft that is closely coupled with Microsoft Office 365. In this blog, we will discuss "What is SharePoint" in detail.
Before getting started with SharePoint, first, let’s understand what SharePoint is.
Sharepoint is a collection of various products, technologies, solutions, applications, programs. It provides multiple meaningful solutions to different business use cases across the organization and its stakeholders.
Some use cases are:
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Organizations use SharePoint for various business purposes depending on their business use cases. SharePoint is used by hospitals and health care, pharma, staffing and recruiting, financial services, construction, manufacturing, production, telecom, management consulting, higher education, government administration, and non-profit organizations, and many more.
Imagine those emails that pile up every now and then and documents stored in racks. It is more than difficult to respond or keep a track of them. SharePoint with its powerful document management system enables individuals, and teams to securely store, streamline, organize, share, collaborate, archive their documents, information, content seamlessly and access on any device or any location anytime.
SharePoint 2021 brings improved user experience to all the customers using SharePoint, SharePoint On-Premises, and hybrid scenarios.
Let me discuss sharepoint features in one by one in detail.
With Communication sites, we can share news, events, showcase products, team, or event, and create our own design based on our requirements.
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Given such capabilities and usefulness of SharePoint can be used for:
SharePoint Online can help companies to reduce IT and Hardware involvement. Either with Office, 365 enterprise subscriptions, or on-premises Organizations can take the maximum benefits that fit their needs.
Its features help organizations to develop applications and manage operations reducing the overall cost of ownership (TCO).
Corporate portals can save various business information and business functions in the form of sites, and intranet portals, keeping in the view of various stakeholders of the organization.
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The SharePoint app comes as a stand-alone and mobile app. The SharePoint App helps employees to search and discover relevant content such as communication sites, news posts, and other related sites.
Standalone app: The SharePoint app comes as a standalone app that resolves the business need. The users can download the app from the public SharePoint store from their organization's internal catalog and install them on the SharePoint sites.
Mobile app: Microsoft SharePoint comes with a mobile app to access permitted sites, files, and collaborate with relevant people and work on tasks on the go. Employees can access websites, news, records, and collaborate with concerned people of the organization.
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SharePoint Portal 2001 came from the now-discontinued FrontPage, along with Office Server Extension and Team Pages. The inception was with an objective of collaboration with the discontinued Frontpage, Server Extension, and Team Pages.
SharePoint initially was focused on top-down portals, search, document management. With the combinations of search, indexing, query language Microsoft Index server, and WSS Windows SharePoint Services SharePoint 2003 evolved.
SharePoint 2007 has publishing features and web content management with an integrated version. SharePoint 2010 focused on making it a feature-rich business solution that included document management, records management, Microsoft Office integration, global metadata, social networking, reporting, taxonomy, and web content management.
It was then named as SharePoint Foundation. Service architecture was introduced for the sharing of services and permitted more flexible scaling. BPOS was replaced with Office 365.
Microsoft extended the capabilities and released SharePoint 2013. Microsoft released SharePoint Online based on SharePoint Server 2013. Microsoft’s cloud-first initiative bought more incremental enhancements to Office 365 and SharePoint.
SharePoint server 2016, with the combined capabilities of Office 365 and SharePoint Online got introduced as an on-premises SharePoint platform.
Integrations were made simple with Office 365 services such as yammer, OneDrive for Business, tools to optimize the way people work, introducing comprehensive solutions to engage and connect people to their relevant information, and a proper mobile version was introduced.
Microsoft took advantage of the cloud and with the combined capabilities of SharePoint on-premises and SharePoint online introduced SharePoint Hybrid.
Microsoft introduced its much-awaited modern version of SharePoint Server 2019, basing on the capabilities of both on-premises and cloud put together.
SharePoint Server 2019 brings modern experience, with a more exceptional ability to share and access information, data, content regardless of device, place, and time, without compromising on security, compliance, and collaboration.
Built on the success and foundation of SharePoint 2016, SharePoint 2019 is the newest version of Microsoft’s website-based service that empowers business processes and teamwork by offering a unified platform for communication and collaboration.
SharePoint 2021 is flexible, reliable, scalable, secured, and yet modern, intelligent, intuitive, collaborative, and communicative.
SharePoint 2021 brings the capability to people and organizations to share and work together, stay informed and engaged, and supports organizations to transform their business processes and can be used on all devices.
SharePoint is a business collaboration platform that is designed to fit the requirements of organizations regardless of the size of the organization and the place and time to work.
Government organizations, finance companies, Healthcare, production, and manufacturing organizations generally deal with sensitive data that cannot be stored elsewhere except on-premises.
Such organizations can customize SharePoint and maintain their own governance policies for accessing SharePoint for information, internally and externally, extracts project reports.
The organizations opting for SharePoint online take license to use SharePoint Online. Microsoft takes care of infrastructure in its data centers and applies patches regularly, Microsoft ensures latency reduction, high network bandwidth, disaster recovery capability with industry compliance standards and Active Directory for authentication.
Hybrid deployment ensures that the organization can use features of both SharePoint On-Premises and SharePoint Online. Authentication can be on the Active directory on-premises or Active directory online. Organizations follow compliance based on regulatory authorities of various countries.
SharePoint Online is licensed per user. Organizations can choose a standalone solution or choose with Office 365. The pricing starts at $5 per user per month.
Intranet sites are licensed using a Server/CAL (Client Access License) model.
SharePoint Standard CAL: The Standard CAL delivers the core capabilities of SharePoint.
SharePoint Enterprise CAL: The Enterprise CAL delivers the full capabilities of SharePoint
Microsoft SharePoint Online is available as standalone or coupled with Microsoft Office 365.
Plans and pricing defer based on the capabilities offered in each plan.
It has two plans namely:
Plan 1 and Plan 2.
Plan 1 starts from $5 per user per month and Plan 2 starts with $10per user per month.
Pricing for Office 365 Enterprise varies as follows:
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Businesses are exponentially shifting to SharePoint for their various business needs and challenges for more than a decade and the numbers are still increasing. Here is the list of some companies that are using SharePoint Server / Microsoft Office 365 capabilities for their business.
SharePoint enables file share and collaboration on any device. It is content management, collaborative, and extensible platform. The scope of SharePoint is encouraging and promising, and the industry lacks experienced SharePoint professionals.
SharePoint is built on ASP.NET, WCF, & .net. You can start your career as a SharePoint programmer, developer, administrator which suits your passion and matches your skills.
Regardless of the time, place, and device, SharePoint can be easily accessed. SharePoint server 2019 is a platform that enables and empowers people to transform the way work. SharePoint ensures the existing IT investments, structured processes, and compliance are taken enough care of.
SharePoint provides modern experience, information, integrated platform, collaborative environment, and procedures that meet the needs of the businesses. SharePoint helps people and businesses to optimize the way they do their work, improve them to be agile, drive high-value innovations, and growth.
I hope you may find 360 degrees of what is SharePoint in the above article. Feel free to ask any queries by commenting in below comment section.
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Pradeep is tech-savvy, currently working as a content contributor at mindmajix.com. He writes articles on various tech spaces -Business Intelligence, Testing, Cloud, Project Management, Document Management etc.
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