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Netsuite Interview Questions and Answers
1. What is NetSuite?
Ans: NetSuite is a cloud ERP business solution, encompassing Financials, CRM, eCommerce, inventory, and warehouse management. Through this flexible platform, you can work on a diverse range of business applications.
Real-time dashboards of NetSuite provides engaging graphical reports, forecasting insights, and more customizable functionalities.
2. What type of database is NetSuite?
Ans: NetSuite is a relational database. Although built on Oracle's database, it has only been using the database for physical storage.
3. What is NetSuite ERP?
Ans: NetSuite ERP allows you to access data in real-data from anywhere. It’s a full package solution known for its robust capabilities, business intelligence, scalability, and user-friendly interface.
NetSuite ERP software presents core financial and accounting functionality.
Cloud ERP modules include Financials and accounting, Customer relationship management (CRM), Human capital management (HCM), Inventory management, Supply chain management, Order management, Procurement, and Project management.
4. What are the benefits of Netsuite?
Ans: The following are the benefits of NetSuite:
NetSuite fits well across different companies. It provides rich functionalities for software, manufacturing, retail, eCommerce, professional services, and more.
Provides robust APIs that make possible integration with other software applications.
NetSuite ERP Provides a Platform for Enhanced Collaboration
Provides real-time visibility to make timely and informed decisions.
NetSuite ERP offers workflow automation to Standardize Processes.
NetSuite is the most customizable SaaS solution in the market.
NetSuite has got higher scalability.
5. Describe NetSuite features
Ans: NetSuite has extensive features aligned within the system. Here are some of the significant features of it for you:
Order-to-Cash - It covers the entire order processing of NetSuite with high efficiency.
Audit Trail Visibility - This feature ensures a better track of the system’s actions and increases accountability.
Procure-to-Pay - It’s a crucial component of NetSuite that helps to manage the entire business process with a suite of global actions in the cloud base to improve efficiency.
Tax Management - It ensures transparency, automation, and management of tax in a global environment.
Flexible Depreciation Management - Fixed assets management feature of NetSuite allows you to depreciate and withdraw assets as per user preferences.
Workflow Management - NetSuite has efficient workflow management to align any business process effectively.
Fixed Asset Roll forward - This feature calculates future depreciations.
Integrated Financial Reporting - This feature helps to calculate financial statements for reporting requirements.
6. What is the difference between CRM and ERP?
Ans: CRM and ERP’s fundamental difference is that CRM deals with the customer data used by sales and customer requirements, while ERP primarily deals with financial data. Some ERP systems can include CRM components, but CRM systems cannot include ERP components.
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The following table lists the key differences between CRM and ERP:
|Manages Sales processes (Customer Seld process)||Supply chain management|
|Order management||Services knowledge base|
|Marketing automation||Production management|
|Creates data reports||Reduces redundant tasks|
|Prioritizes leads||Accounting and financial applications|
7. What are examples of ERP software?
Ans: ERP (Enterprise Resource Planning) software is made of tools that manage all the company information, impacting business decisions.
The best ERP examples are Oracle ERP Cloud, SAP S/4HANA, Oracle NetSuite ERP, Sage Intacct, PeopleSoft Financials, and more.
8. What is a NetSuite module?
Ans: In NetSuite, a module is a software that helps businesses with functions beyond their software offerings. It empowers your business to streamline operational efficiency and make the team more productive. Due to its capabilities, clients can easily automate and connect with different departments within one intuitive system.
The benefits of NetSuite modules are:
9. What is a record in NetSuite?
Ans: In NetSuite, a record is organized by record types. A record can be a customer, vendor, inventory item, lists, service resale item, etc. A record type categorizes the group of records together.
10. How do I create a custom record in NetSuite?
>> To create a custom record in NetSuite.
Navigate to Customization > Lists, Records, & Fields > Record Types
>> To create a new custom record.
Navigate to Customization > Lists, Records, & Fields > Record Types > New.
This will open a new Custom Record Type user interface that allows defining all of the settings related to your custom record, include record name, fields, access, subtabs, and other general preferences.
11. Why NetSuite is better than SAP?
Ans: The following table compares how NetSuite is better than SAP:
|Cloud Capabilities||NetSuite designed exclusively as a cloud-based solution||While SAP can be accessed only via the user’s system.|
|Mobile-friendliness||You can check anything on NetSuite quickly.||SAP is fairly mobile-friendly but relies on its partners to provide mobile access and other web experiences.|
|System Updates||With NetSuite, the system upgrades automatically. NetSuite’s||SAP permits system updates to make changes to code, restricting the customer’s ability to upgrade and apply fixes.|
|Customization||In Netsuite, customizations can be done easily. Users can add user-defined fields and manipulate the database.||Compared to Netsuite, SAP restricts user’s ability to upgrade the system and apply bug fixes.|
|Analytics & Reporting||NetSuite’s “Suite Analytics” is much easier to use compared to SAP.||Advanced analytics of SAP requires a separate license, which increases the overall cost of the software.|
12) Explain what is a Lead and how Leads are captured in Netsuite?
Ans: In accounting terminology, a lead is classified as an individual who is interested in the product or service that is been offered and they are in a state to take a decision to purchase the product or service.
Within Netsuite, the term “Lead” is considered as a standard object where several other informational fields are captured while taking up Lead information.
13) Explain what is the Lead Generation Process?
Ans: The lead generation process actually starts after the fact, i.e. when a product is completely developed or the service is readily available for the consumers. A lead generation process is nothing but a marketing strategy where the products or services are presented to the consumers to try them out and further promote them to sign up for the regular usage of the product or the services that the company is offering.
Most of the time lead generation process is taken up by the sales team of an organization. One has to make sure that they have sound knowledge about the product or the service where they are going to promote.
14) Explain the lead conversion process in Netsuite?
Ans: The lead conversion process in NetSuite can be executed in two different methods:
>> Within the system, for an opportunity, if we have keyed in the estimates, sales transactions then the lead is automatically converted as per the default statues.
>> If you are explicitly using the lead conversion process then you can follow the below process:
1. Click on the convert button on the lead record
>> The above process is commonly used in sales organizations and business to consumer businesses
15) List out the process flow for procuring to pay process in Netsuite and let us know how it works?
Ans: The procure to pay process in Netsuite is as follows:
- Purchase Order Entry
- Purchase order Approval
- Bill Approval
Do You Know - What is NetSuite Sandbox?
16) List out the process flow for the Lead to cash process in Netsuite?
Ans: The process flow for Lead to cash is as follows:
17) Explain what is the purchase order cycle in Netsuite?
Ans: The purchase order cycle in Netsuite is as follows:
- Update Inventory
- Enter Bills
- Bill Payment
- Accounting posting
18) What is Suitescript, explain briefly?
Ans: Suitescript is nothing but a Java-based API that enables the developers an enhanced ability to use an extended version of Netsuite.
19) How to run a script in Netsuite?
Ans: The following is the process where you can run a script in Netsuite and it is fairly very simple and easy. The steps are:
- Then upload a file into Netsuite
- Create the Netsuite script
- Define the scripts at runtime options within the Netsuite script deployment page.
20) Explain what is a scheduled script?
Ans: As per the naming convention itself, it says that the script will be executed as per the scheduling. Most of the time these scripts are executed on-demand and in real-time. A scheduled script is vital for batch processing of the records
21) Explain what is a Client script?
Ans: The client scripts are executed at the client level.
These scripts are attached and executed to run on the single individual form.
Further, their management of scripts is applicable for the entire record.
22) On what technology Netsuite is on?
Ans: Netsuite runs on the Oracle platform.
23) Does Netsuite software offer role-based views for dashboards?
Ans: Yes, NetSuite software offers role-based views for the dashboard when they are logged into the system.
24) List out all the products and services that Netsuite is offering?
Ans: Netsuite is offering a lot of products, they are:
- ERP solutions
- E-commerce and retail management.
- Marketing automation
- PSA ( professional services automation)
25) What are the different types of scripts in Netsuite?
1. Scheduled scripts
2. Client scripts
3. Portlet Scripts
4. Workflow Action scripts
5. User event scripts
26) Within Netsuite, what does the nonintegrated shipping feature actually mean?
Ans: Within the nonintegrated shipping feature within Netsuite, the user can do the following functionalities:
1. User will be able to generate own shipping labels
2. User will be able to work directly with the carrier
3. Tracking number and shipping weights are manually handled
4. For sales orders, users will be able to print the labels
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27) Do you know what is the governor limit that is allowed for Restless?
Ans: The governor limit that is allowed for Restless is 5,000
28) Out of all the scripts that are available which script has maximum governor limits allocated?
Ans: The maximum governor limits that are allocated is “Scheduled Script”.
The governor limit for schedule script is > 10,000.
29) Can you explain how to overcome governance issues in case of a long-running process or scheduled jobs on a larger set of data?
Ans: Using this command you will be able to overcome governance issue in case of long-running process or scheduled jobs on a larger set of data
30) Explain how a client script can be deployed in Netsuite?
Ans: A client script can be deployed in one of the possible ways,
1. Deployed at a record level
2. Deployed at the form level
31) Which of the Suitescript API has maximum governor limits?
Ans: The following are the Suitescript API which has maximum governor limits:
32) Name some of the event types in a client script?
Ans: The event types that are in a client script are as follows:
33) What are the event types in a user event script?
Ans: The event types in a user event script are as follows:
1. Before loading
2. Before submitting
3. After submitting
34) What is the main difference between xedit and edit user Event types?
Ans: When the user is actually using event type argument as xedit then it means that the user is trying to execute the content within Inline edit or it is going to be a mass update.
If the user is actually using event type argument as edit then it means that the user has completed editing the field in all other contexts. So basically it is not an inline edit
35) Is there any user events limit that can have on one Record?
Ans: To be honest there is no limit to the number of user events scripts that can be executed on a single record type.
We can have 10 user events before loading, 10 user events before submitting, and 15 user events after submitting on a single customer record. Usually, it is not advisable to assign so many user events to a single record. As this could negatively affect the single record. Also, the execution of this record will be poor.
As per the example, if we had 10 user events that are assigned to the record before loading then the time taken for the single record to load will also be increased thus giving out performance issues.
By doing this, a negative experience would be generated for the user and the system won’t be performance-friendly.
36) Explain what is Workflow action script?
Ans: A workflow action script will allow the user to create custom actions that are later on defined for a record in the form of a workflow.
37) What is Mass update scripts?
Ans: A mass update script generally allows the user to perform custom mass updates programmatically and the update fields are not generally available for general mass updates. We can use action scripts to run complex calculations.
38) Define what is a Suite let?
Ans: With the help of the Suite, the user will be able to create dynamic web content.
It can be used to implement customized front-end and backends.
With the help of their APIs, we can also build Netsuite looking pages.
39) Define what is User event script?
Ans: User event script is nothing but a trigger where the users are working with the records and the data changes automatically in Netsuite as on when they start creating, opening, updating or saving records.
With the help of user event scripts, one can implement workflows and associations between Netsuite entry forms.
40) What is client scripts, explain?
Ans: A client script is nothing but a script which is executed on the client-side.
The client script can be attached and can be executed on individual forms.
These scripts can be deployed globally and they are executed on transaction record types.
41) Define what is Portlet Script?
Ans: A portlet script is nothing but a script that is used to create customized dashboard portlets. To explain in detail, let’s take an example:
One can use Suitescript to create a portlet where the messages can be populated on the fly within the company systems.