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Creating your own calculations In SAP BO

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by Raunaak
Last modified: April 5th 2021

So far, we learned about the basic functionality of SAP BUSINESSOBJECTS ANALYSIS, EDITION FOR OLAP and we learned already some of the advanced capabilities. In this section, we will take a look, on how we can create our own custom calculations as part of our workspace.
Let us start with the very basic workspace showing all the key figures in the columns and the characteristics of Country and Region in the Rows.

How to Create your Own Calculations In SAP BO

  1. Open the BI Launchpad via Start > All Programs > SAP BUSINESSOBJECTS BI Platform 4.0 > SAP BusinessObjects BI Platform > SAP BusinessObjects BI Platform Java BI Launchpad.
  2. Log in with your SAP credentials and the SAP authentication for your SAP NETWEAVER BW system.
  3. Select the menu Applications.
  4. Select Analysis, Edition for OLAP. In the next step, you are presented with the list of available OLAP Connections.
  5. Select the connection we created previously pointing to your SAP NetWeaver BW system.
  6. Click Next. You are now receiving the list of available BEx queries. You can also use the tab Find to search for specific queries.
  7. Select the BEx Query we created previously and click OK.
  8. Remove all characteristics from the Rows.
  9. Add characteristic Country to the Rows.
  10. Add characteristic Region to the Rows.
  11. Use a right-click on the Key Figures in the Column area.
  12. Select the menu Filter by Member (see Figure 5.21).

[Related Article: Analysis for OLAP

Edition for OLAP
Figure 5.21 Menu Filter by Member

    13. Ensure that the key figures Net Value, Product Costs, and Transport Costs are selected.
    14. Click OK (see Figure 5.22).

Net Value
Figure 5.22 Analysis Workspace

There are multiple ways to add calculations:
You can select those key figures that are part of the calculation in the cross tab and then use the Calculations menu from the tab Analyze.
You can select a single key figure and then use the option to create a dynamic calculation using the menu Calculations from the tab Analyze.
You can use the option to create a custom calculation available in the menu Calculations on the tab Analyze.
In the next few steps, we will use our cross tab, which we just created, to explore these three options.

    15. In the cross tab, select the column header for the key figure Transport Costs.
    16. Press (and keep pressed) the CTRL button on the keyboard.
    17. In the cross tab, select the column header for the key figure Product Costs (see Figure 5.23).

menu Calculations
Figure 5.23 Creating Calculations

    18. Navigate to the tab Analyze.
    19.Select the menu Calculations > Add (see Figure 5.24).

Calculations
Figure 5.24 Adding Calculations

Based on the order of selecting the key figures, SAP BusinessObjects Analysis, edition for OLAP creates a new column with the calculation: Transport Costs + Product Costs (see Figure 5.25).

SAP BusinessObjects Analysis
Figure 5.25 Workspace with calculation

You can now change or delete the calculation using the menu Calculations on the tab Analyze or using the Screenshot_559 symbol in the column header for the new calculation.

[Related Article: Business Objects Interview Questions and Answers]

    20. Navigate to the tab Analyze.
    21. Select the menu Calculations.
    22. Navigate to the menu Calculations > Transport Costs + Product Costs.
    23. Select the option Edit (see Figure 5.26).

analyze the calculations
Figure 5.26 Edit Calculations

    24. The calculation is shown on the left-hand side and you can now change and customize the new column (see Figure 5.27)

customize the new column
Figure 5.27 Calculation Details

    25. Enter “Total Costs” for the Name.
    26. For the option Place After using the Screenshot_560 symbol and place the calculation after Net Value.
    27. Click Validate. The Status will display if your calculation is valid or not.
    28. Click OK.
    29. Use a right-click on the Key Figures in the Columns area.
    30. Select the menu Filter by Member.
    31. Remove the key figures Transport Costs and Product Costs from the cross tab.
    32. Click OK.
    33. In the cross tab, select the column header for the key figure Total Costs.
    34. Press (and keep pressed) the CTRL button on the keyboard.
    35. In the cross tab, select the column header for the key figure Net Value.
    36. Navigate to the tab Analyze.
    37. Select the menu Calculations > Percentage Share.
    Based on the order, we used to select the columns, the newly added calculation will show the percentage share of the Total Costs in relation to the Net Value.
    38. In the cross tab, select the column header for the key figure Net Value.
    39. Navigate to the tab Analyze.
    40. Select the menu Calculations > Dynamic Calculation (see Figure 5.28).

[Related Article: Business Objects SAP Tutorial]

Dynamic Calculation
Figure 5.28 Dynamic Calculations

Because now we only selected a single key figure, the option available are different and we cannot use the standard calculation such as Add or Percentage share, but we can still leverage the Dynamic Calculation.

    41. Use the option Rank Number (see Figure 5.29).

Workspace with Dynamic Calculation

Figure 5.29 Workspace with Dynamic Calculation

A new key figure displaying the Rank of the key figure Net Value is being added to your cross tab. You can use the Dynamic Calculation option to add columns such as a Rank or an Average to your cross tab.

    42. Navigate to the tab Analyze.
    43. Select the menu Calculations > Custom Calculation.

Custom Calculation
Figure 5.30 Calculation Details

Using the custom calculation option (see Figure 5.30), you can create a calculation using a large list of formulas.
In this section, we reviewed the different options to add a calculation to your cross tab. In the next section, we will use BEx variables in our workspace with SAP BusinessObjects Analysis, edition for OLAP.

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NameRaunaak
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As a content writer and storyteller, Raunaak Mitra regards himself to be a prodigy in writing. He firmly believes that language is borderless, and anyone can write as long as they have a strong narrative capability and the ability to emote feelings into words. Authors like F. Scott Fitzgerald and R. K. Narayan have influenced him to keep the writing as simple as possible for anyone to understand. Other than being well-versed about technological trends like AI, Machine Learning, AR, VR, Gaming, Microprocessors, Cloud Computing, Industry 4.0, literally any technological advancement (old or new), he also shares a knack to curate fiction on sci-fi, satire, and thriller genres.