Home  >  Blog  >   SSRS  > 

SSRS Grouping data for multi-level reports

Rating: 4

Grouping Data For Multi-Level Reports

In the same way that drill-down reports allow a user to select a category and then run a report to view details of individual items within that category, you can create a multilevel report that does the same thing inside one report. The difference between multilevel reports and drill-down reports is that multi-level reports contain all the information in one place, but some of it is hidden until it is selected.

If you would like to become an SSRS (SQL Server Reporting Services) certified professional, then visit Mindmajix - A Global online training platform: "SSRS Training and Certification Course". This course will help you to achieve excellence in this domain.

In the Try it for this section, a report is built that shows data in a hierarchy, starting with the year, then a month, and finally individual employees sales within each month.

report with multi levels

                                                                           (Related Page: Passing Parameters To A Report In SSRS)

Try it

1. Create a new Report by right-clicking on Reports in the Solution Explorer and choosing Add > New item. Name the report MultipleLevel

2. Create a Report data source called AdventureWorks that references the shared data source of the same name.

3. Create a dataset that uses the report data source and use the following query:

           p.FirstName + p.LastName AS FullName,
           SUM(soh.TotalDue) AS TotalDue,
           YEAR(soh.OrderDate) AS [Year],
           MONTH(soh.OrderDate) AS [Month]
           Sales.SalesOrderHeader soh
           INNER JOIN Person.Person p
                   ON p.BusinessEntityID = soh.SalesPersonID
           p.FirstName + p.LastName,


MindMajix Youtube Channel

                                                                                   (Related page: Working With Report Models in SSRS)

                                    Frequently Asked SSRS Interview Questions & Answers

4. Click OK to return to the report design surface.

5. From the toolbox, drag a table on to the report and then put the FullName and TotalDue fields into the first two data cells.

Solution Explorer

6. Right-click on the FullName data cell and choose Add Group > Row Group > Parent Group from the menu.

7. Choose Month for the Group By value, select Add group header, and click OK.

8. Right-click on the newly added Month data cell (which will be two rows tall) and repeat the previous two steps, but this time select Year as the Group By value. Again, add a group header for this grouping.

9. Preview the report to see how it looks.

Preview the report


Explore SSRS Sample Resumes! Download & Edit, Get Noticed by Top Employers! Download Now!

List of Related Microsoft Certification Courses:

 SSIS  Power BI
 SSAS  SQL Server
 SharePoint  BizTalk Server
 Team Foundation Server  BizTalk Server Administrator


Join our newsletter

Stay updated with our newsletter, packed with Tutorials, Interview Questions, How-to's, Tips & Tricks, Latest Trends & Updates, and more ➤ Straight to your inbox!

Course Schedule
SSRS TrainingApr 01 to Apr 16
SSRS TrainingApr 04 to Apr 19
SSRS TrainingApr 08 to Apr 23
SSRS TrainingApr 11 to Apr 26
Last updated: 30 March 2023
About Author
Remy Sharp
Ravindra Savaram

Ravindra Savaram is a Content Lead at Mindmajix.com. His passion lies in writing articles on the most popular IT platforms including Machine learning, DevOps, Data Science, Artificial Intelligence, RPA, Deep Learning, and so on. You can stay up to date on all these technologies by following him on LinkedIn and Twitter.

Recommended Courses

1 /15