A few years back, the generation of reports from the database for analyzing the data seemed extremely difficult. But now, by using the SSRS tool, we can even generate reports for complex datasets. SSRS is a server-based report developing a software system that provides an interface with Microsoft Visual Studio. SQL administrators and Developers can connect to the database and use the SSRS tool to modify SQL reports to decrease its complexity.
SSRS (also called as Microsoft SQL reporting service) is a reporting service tool which is used to produce formatted reports. The reports are displayed in the form of images, graphs, charts, and data which are executed using user-defined parameters and are hosted on the server.
Basically, there are three types of reporting services. They are as follows:
The main reasons for choosing the SSRS tool are listed below:
Standard Microsoft development Environment:
There are three different types of reporting services:
Whenever we publish the reports on any URL then it is visible to everyone even we can view this on the mobile then we can see the report by opening the URL.
No additional cost:
SSDT(SQL Server Data tools) comes free by the SQL Server package upon the installation of the SQL Server. Cost is the most significant factor to be considered in a business. As a business, if you are paying for that reporting tool, then it becomes a barrier as you are previously paying for the data processing also data integration service.
We can also perform advanced visualization and analytics. SSRS also permits you to refine or process that data as per your specifications before going for visualization.
For instance, consider an educational institute where students from different branches and years are present.
The accountant of the college must create a database for each and every student and staff. Once they join the institution, the university receives the amount from the college according to the fee structure.
Without SSRS, the educational institutions would have to manually generate a report and send to the university with the following data: number of students who took the admissions, their branch details, fee structure, and the student education details. Hence, it is a time-consuming process to send this data in the correct format. With this tool, the university can get access to the reports on the cloud.
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The following are the four phases in which reports are generated and accessed:
Parameters within SQL Server Reporting Services (SSRS) add some level of interactivity over reports. Parameters are ready to be utilized for everything from standards in a query over filters for a Tablix to managing the perceptibility of objects upon a report.
There are five different SSRS parameters they are
There are many types of reports in SSRS that can develop. The following is a list of a few types of SSRS reports:
Parameterized reports: These reports are generated by taking the input values.
Linked Reports: These types of reports are generated from the existing report with a link at a point retaining the original report definition.
Snapshot reports: This report contains query results and layout information.
Drill down Report: These reports hide the complexity. Users can toggle between hidden reports and original data and controls the access to reports.
SSRS has a complex architecture that includes administration tools, report viewers, and development tools, the following are the important components of SSRS architecture.
Report Builder: It is a report publishing tool hosted on the client-side computer. It has an easy to use interface with drag and drop options.
Report Designer: This is a publishing tool that is used to develop various types of reports and is hosted on Visual Studio.
Report Manager: It checks whether the reports match the given requirements and makes decisions based on the generated reports.
Report Server: It is a report server that stores metadata that is retrieved from the SQL Server database engine.
Report server database: It stores resources, delivery data, metadata, security settings, and report definitions.
Data sources: it is a relational or multidimensional data sources from which the reporting services retrieve data from.
Almost every enterprise will follow the standard reporting lifecycle, classified as shown below:
Authoring: This is the first phase of the life cycle, It defines the syntax of the data and layout for the data. The following are the tools used in this process:
Management: The second phase is the management stage which involves the management of a published report.
Delivery: This is the final phase, where the reports need to be delivered to the client. Delivery can be done based on demand. Using automation features, the reports are created and sent to the customer.
SSRS is one of the best reporting tools used by fortune 500 companies around the globe. This tool reduces the burden of the organizations by delivering excellent service. Using this tool, we can generate various reports for data analysis and as it is a cloud-based service, it can be accessed anywhere at any time on the internet. Hope you had a clear understanding of SSRS reports and their uses.
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Vaishnavi Putcha was born and brought up in Hyderabad. She works for Mindmajix e-learning website and is passionate about writing blogs and articles on new technologies such as Artificial intelligence, cryptography, Data science and innovations in software and, so, took up a profession as a Content contributor at Mindmajix. She holds a Master degree in Computer Science from VITS. Follow her on linkedin. You can also contact her at firstname.lastname@example.org.