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ServiceNow ITSM - A Complete Guide

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Enterprise clients laud ServiceNow ITSM for its capacity to increase the overall performance of the system, increase customer experience, and enhance the IT team's flexibility and agility. All of these functions are performed by ServiceNow's ITSM platform while lowering long-term ITSM expenditures. In contrast to other IT-focused services such as network and security administration, ITSM is primarily concerned with addressing the IT service demands of technical users.

Table of Content - ServiceNow ITSM

What is IT Service Management?

IT service management – sometimes abbreviated as ITSM – is a term that refers to the process by which IT teams to administer the end-to-end service delivery to clients. This encompasses all processes and activities involved in the design, development, delivery, and support of information technology services.

Because of the daily encounters with IT, individuals frequently mistake ITSM for basic IT assistance. On the flipside, ITSM teams are responsible for overseeing all aspects of office technology, from computers to servers to mission-critical software programs.

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What is ServiceNow IT Service Management?

ITSM (IT Service Management), like other ServiceNow products, is a cloud-based framework that helps enterprises to manage and analyze digital processes through a uniform, powerful platform. ServiceNow's ITSM offers you control of your IT by basing all modules on the IT Development Library.

Above all, enterprises need an ITSM approach that is versatile and adaptable to changing demands and new methods of working while remaining cost-efficient and matching user expectations.

All of this is feasible with ServiceNow because it enables anyone to service-orient processes and systems, reinterpret operational ITSM workloads, and, most importantly, provides users with a comprehensive quality management process that includes AI capabilities to keep taking the IT organization's level of sophistication to the next level.

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ITSM vs. ITIL

In the domain IT, there are several acronyms, and these phrases may be rather perplexing. ITSM and ITIL are two significant concepts in the IT field that many firms employ on a daily basis. The phrases ITSM and ITIL are sometimes used interchangeably. However, do they signify the same thing? No; there is a significant distinction between ITSM and ITIL.

Difference between ITSM and ITIL

1. ITIL is one of the numerous frameworks which emphasizes best practices for implementing ITSM, whereas ITSM is the application of that framework in concert with the multiple business viewpoints necessary to offer high-quality IT services.

2. ITIL is micro-focused on IT within the organization, whereas ITSM is macro-focused on the business.

3. ITSM focuses on the "what," whereas ITIL focuses on the "how."

4. ITSM is a collection of approaches for managing the services delivered to end-users, whereas ITIL is the ITSM best practice framework. It assists in providing the required tools and procedures for efficiently offering those services.

5. ITSM is an enterprise-wide application, whereas ITIL is a compilation of operational standards that govern the supply and maintenance of information technology services.

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Why is ITSM Important?

ITSM is a systematic and process-oriented tool for IT administrators that focuses on creating value for the company by establishing and maintaining IT capabilities that benefit and enable profit-generating business operations. The ITSM model's emphasis on operations rather than technologies is an obvious explanation for its superior customer satisfaction percentages.

In an essence, establishing the administration of IT service processes helps businesses to increase service quality, assure compliance, and more. The following is a comprehensive list of reasons why you should apply ITSM:

  • Using a more organized documentation system, regulate procedures.
  • Reduce IT expenditures by establishing a predictable IT structure and minimizing IT-related incidents.
  • Reduce a variety of hazards, including financial cost control, and enhance governance.
  • Acquire practical IT information for frontline staff to aid in decision-making.

Benefits of ITSM

  • Enhanced efficiency - ITSM enables the optimization of processes and workflows, as well as the automation of routine tasks and the establishment of critical alerts. Your firm will save time as a consequence of these adjustments by reducing manual labor and rework.
  • Efficient self-service - With the assistance of an ITSM system, your staff may resolve issues considerably more quickly through self-help. Employees may also self-service their concerns and submit requests, which decreases the number of calls to the helpdesk. Moreover, automated solutions assist in alleviating stress on your support desk workers.
  • Enhanced control - Through the use of ITSM, you gain more control and governance. This is because service-oriented management methods may be used to develop internal controls. These measures, in turn, will aid in providing insight into your employees' behavior and how they utilize any assets. You'll always be aware of who is doing what and when.
  • Increased client satisfaction - ITSM can assist your business in delivering a distinct customer experience that is more appropriate for the digital era. This enables your business to prioritize the customer's demands and view the world through their eyes.
  • Increased collaboration - Collaboration is critical in businesses to ensure that consumers receive the greatest value from service management. To address the requirement for cooperation, enterprise service management enables multiple business departments to share or collaborate on tasks concurrently.

ITSM Efficiencies

Before the development of the ITSM model, there existed a mismatch between the procedures and activities of IT companies and the requirements of corporate and government organizations that relied on IT for assistance. Without strong synchronization between the management and technology groups, the following issues were all too typical inside IT companies:

  • A reactive, break-fix approach in which businesses spend the majority of their time responding to issues and manually executing operational activities.
  • IT expenditures were ill-justified.
  • IT organizations lacked accountability and were primarily concerned with the maintenance of static systems or infrastructure, placing little or no priority on the delivery of services.

ITSM addressed these difficulties with a process-oriented strategy that enables IT companies to be more responsive, match service goals, and focus resources on sustaining agreements that allow the enterprise to function.

ITSM Processes

There are several ITSM processes, each of which appears in a somewhat different form from other frameworks.  The following are some critical ITSM processes:

ITSM Processes

1. Incident Management:

It is a routine procedure that restores regular, acceptable service with the least amount of disruption to the business.

2. Problem Management:

A problem is the underlying cause of any occurrence. An IT company may be able to resolve the issue momentarily, but not permanently. This may result in incidents; hence, problem management is a technique for resolving difficulties to provide better services and performance.

3. Change and Release Management:

It is a set of standardized processes and procedures for managing all changes to ITSM services. Modifications to the IT environment are tested, released, and verified.

4. Service Level Management:

It enables you to enhance and sustain the quality of service you provide to your clients. It contributes to meeting the SLA (Service Level Agreements).

5. Request Management:

Assuring that all IT events are fixed as quickly as possible and that service requests are addressed within the agreed-upon service level objectives.

6. Configuration Management:

It encompasses both the physical and conceptual aspects of the information technology infrastructure and services.

7. Continual Improvement Management:

Constantly monitoring and assessing rules to ensure that the norm is maintained.

8. Workflow and Talent Management:

This entails testing and implementing new or updated designs in a live environment.

ITSM Frameworks

Each framework offers a particular set of options and strategies that may assist an organization address its specific difficulties. Several common frameworks are used in conjunction with ITIL:

1. COBIT

ISACA develops the COBIT IT governance system and associated toolset. ISACA regards ITIL as a framework comparable to COBIT. While COBIT focuses on governance and assurance, ITIL focuses on service management oversight.

2. The Business Process Framework (eTOM)

TeleManagement Forum and itSMF collaborated to provide an Application Note to eTOM (GB921) that illustrates how the two frameworks may be plotted together. It demonstrates how eTom design parameters and flows may be used to assist ITIL procedures.

3. FitSM

FitSM is a compact service management platform. This ITIL process framework is identical to ISO 20000 for ITIL Version 2 but incorporates Service Portfolio Management from subsequent ITIL versions.

4. DevOps

DevOps is a practice that relies on cross-functional teams that are energized by open communication. The DevOps framework unites a loose collection of ideas that are used in accordance with an enterprise's business requirements.

ITSM Software and Tools List

1. ServiceDesk Plus - is a comprehensive ITSM solution that includes integrated ITAM and CMBD features. With extensive ITSM functionality, robust automated, intelligent customizations, and simple-to-use capabilities, ServiceDesk Plus enables IT, support teams, to simply offer world-class service to end customers at a reduced cost.

2. HaloITSM - is an all-in-one IT service management software solution. It will turn your present processes into intuitive, up-to-date workflows, enabling your teams to provide the absolute best service to both customers and workers.

3. HubSpot - enables you to give exceptional and efficient customer care. It includes all of the tools necessary to please consumers, including tickets, centralized repository, reviews, live chat, and team email.

4. Freshservice - offers an easy-to-use IT service desk solution. It offers multi-channel help for automating chores and resolving concerns expressed by email, chat, or call. The mobile application is compatible with both iOS and Android smartphones.

5. Wrike - provides software that enables the management of various workstreams. It has features that enable you to maintain regular contact with teams and gain visibility into their work. It is a unified, robust platform that includes all of the necessary IT project management capabilities.

Conclusion

There is no reason to feel stressed when it comes to integrating ITSM into your business. You may begin by deploying the most crucial ITSM processes for your organization and optimizing them according to ITIL and ITSM industry standards before expanding.

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Last updated: 24 June 2022
About Author
Madhuri Yerukala

Madhuri is a Senior Content Creator at MindMajix. She has written about a range of different topics on various technologies, which include, Splunk, Tensorflow, Selenium, and CEH. She spends most of her time researching on technology, and startups. Connect with her via LinkedIn and Twitter .