Many IT companies start their ServiceNow journey by replacing outdated, old service desk solutions and spending on a solution that can handle everything from the incidents to the assets. Rightfully, therefore, ServiceNow is the best ITSM(IT Service Management) solution in the market. The streamlined, ITIL(Information Technology Infrastructure Library) - based ITSM application of ServiceNow helps us minimize the time required to resolve an incident from start to end. ServiceNow provides an out-of-box Workflow editor and engine to automate and implement incident resolution and service desk operations. ServiceNow workflow automates the processes and activities in the applications. ServiceNow workflow is a big take for the automation on the ServiceNow platform. So, it is the fundamental block of ServiceNow. If you are planning for a ServiceNow career, then you must learn Workflow.
Through this blog, we will help you learn everything you need to know about Servicenow Workflow. Before we go ahead, let us look at what we will be discussing in this blog.
|What is Servicenow Workflow - Table Of Content|
Workflow is a series of activities we use for automating the processes in the activities. The baseline Team development code review workflow emphasises the workflow anatomy. Activities are the workflow blocks that carry out various tasks like sending emails, obtaining approvals, running scripts, and configuring field values on the records.
Every workflow starts with a Begin activity and ends with the End activity. When the activity ends, the activity is available through the suitable node and transition is comprehended to the later activity.
Following are the ways to launch Workflows:
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We use the workflows for automating the multi-step processes like:
We can perform activities like event generation, email notification, task creation through other strategies. Using a workflow does not rely on the target: does the target need to process automation or discrete action. For instance, if the email has to be sent when we insert a new record in the database, the discrete action does not need a workflow.
ServiceNow Workflow advantages are:
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Workflow editor provides a drag-and-drop interface to automate multi-level processes throughout the platform. Following are the elements of a Workflow:
#1 Properties: Properties define configuration settings like workflow name, the table whose records the workflow deals with.
#2 Activities: Activities define the series of operations the workflow conducts like creating records, alerting users of running scripts, or pending approvals.
#3 Exit conditions: Exit conditions define the conditions under which we execute an activity.
#4 Transitions: Transitions define the conditions under which we execute a transition.
#5 Versions: Versions store historical design data about a workflow in the workflow version record.
#6 Contexts: Contexts store historical runtime data about a workflow run in the workflow context record.
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A Workflow begins when a triggering event takes place. General triggers include inserting a record into a table or setting a field in a table to a particular value. For instance, we may create a workflow that executes whenever users request an item they need to order from the catalog. We can set up the workflows to run periodically or invoke them from scripts like business rules.
When an activity ends, the workflow transits to the subsequent activity. An activity can have various feasible transitions to many activities, depending on the activity outcome. If the user’s request is approved, the activity may transits that alerts us to order the item. When the user’s request is denied, the activity may transit to alert the user that the request has been denied.
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The Workflow editor illustrates workflows visually as a kind of flowchart. It displays activities as boxes tagged with the information about the transitions from one activity to the next activity as the lines linking the boxes.
If: We use this activity for checking a condition or a script to evaluate whether yes or no.
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SLA Percentage Timer
This activity pauses the workflow for the time equal to an SLA percentage.
Timer: It pauses the workflow for a time period.
Procedure to create a Workflow:
After we create or open a new workflow, the system shows the Workflow canvas. We communicate with the Workflow editor in the workflow canvas using different elements like canvas tabs, palette, title bar, and palette tabs.
Canvas tabs: Canvas tabs contains tabs to access the workflows being created or edited.
Canvas: Canvas offers a working surface to create new workflows or edit the existing workflows.
Palette tabs: It contains tabs to access the activities being created or edited.
Title bar: The title bar displays the Workflow status and name. It provides controls and a menu to configure, validate, and test the workflows.
Palette: It contains all the existing workflows activities, and we can use existing workflows as subflows. Drag the subflows and activities to the canvas for creating new workflows or editing the existing workflows.
In Workflow properties, we can configure settings like start conditions, application scope, inputs, and schedules. We can also access information like workflow version, history, and author. When we create a new workflow, the following fields exist in the dialogue box:
The above article says that utilizing the ServiceNow workflows will boon the business people and users quite well. It simplifies repetitive tasks through its automation process. This helps the industries to do their work better. I hope this article provides you with the required information about the uses of ServiceNow workflow and the creation of ServiceNow workflow.
If you have any queries, let us know by commenting in the below section.
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