SAP VIM Interview Questions

SAP VIM is a tool in which SAP ERP is embedded with OpenText VIM. Here, VIM stands for Vendor Invoice Management. SAP VIM provides beautiful solutions to businesses to resolve the complexities in invoice processing. With SAP VIM, invoices can be acquired, processed, and validated automatically. After that, payment processing is triggered to push invoice processing to the next level.

Know that SAP VIM is the tool that reduces human errors in invoice processing drastically. It boosts business productivity to high levels. That’s why SAP VIM is increasingly being used by various companies worldwide. Undeniably, there is rising demand for SAP VIM consultants all around the globe. Those who equip their skills with SAP VIM would have the best chances to work in top companies with handsome salary packages.

So, which one still holds you back? Yes! You need to clear the SAP VIM interview successfully. For this, you must need SAP VIM interview questions. MindMajix provides the SAP VIM interview questions and answers in this blog. It will help you to crack the SAP VIM interview very simply. This blog will also offer tips to clear SAP VIM interviews and FAQs.

• Basic 
• Experienced
• Advanced
• Tips
• FAQs

Top 10 Frequently Asked SAP VIM Interview Questions

1. What Exactly is SAP VIM?
2. Name the Various Components of SAP VIM Architecture.
3. What do you mean by VIM roles?
4. What are the Different Product Codes Used in VIM?
5. Outline the Document Classes of VIM DP Document Type Configuration.
6. What do you mean by E-invoicing?
7. Explain Background Processing in SAP.
8. How Does the BCC of SAP Resolve Issues in Automation?
9. What do you mean by VAN?
10. What is the Role of the ICC Dispatcher in SAP VIM?

Basic SAP VIM Interview questions

1. What Exactly is SAP VIM?

SAP VIM is one of the SAP products in which OpenText is embedded with SAP ERP. This is a tool that optimizes invoice processing efficiently. It simplifies receiving, validating, and routing invoices.

Moreover, it speeds up payment processes and drives collaboration among stakeholders. Mainly, it improves accuracy, reduces human errors in invoice processing, and thus enhances productivity to greater heights.

If you want to enrich your career and become a professional in OpenText, then enroll in "OpenText Training" - This course will help you to achieve excellence in this domain.

2. List out the new features of SAP VIM.

Following are the new features available in SAP VIM.

• Processing e-invoices
• Improved invoice processing through Fiori apps
• Support to different types of cloud services
• Smart coding
• Enhancements in line-item matching
• Analytics with Machine learning capabilities

3. What do you understand by baseline in SAP VIM?

It is a set of functionalities that come with a predefined configuration to implement SAP VIM.

4. Name the Various Components of SAP VIM Architecture.

Jotted down are the crucial components of the architecture.

• Scanner
• ICC Server
• Archive Server
• MIRO
• Exception handling

5. State the vital features of SAP VIM.

SAP VIM comes with the following vital features.

• Preconfigured rules, actions, and roles
• Native as well as SAP Fiori user interfaces
• Integration with ECM
• Robust ML and AI capabilities
• Intelligent Capture method

6. What do you mean by VIM roles?

It is about grouping users based on their activities. Mainly, the grouping is done in connection with invoice processing.

7. Mention the steps involved in VIM role creation.

Below are the steps involved in VIM role creation.

• Define roles
• Define templates
• Assign templates to roles
• Maintain role determination setting
• Keep up a chart of authority

8. Outline the process workflow in SAP VIM.

Below is the step-by-step process workflow.

• Scanning paper invoices
• Importing electronic images
• Capturing metadata.
• Validating the metadata
• Verifying for duplicates
• Applying business rules
• Forwarding for payment

9. List out the benefits of SAP VIM.

Jotted down are the benefits of SAP VIM.

• removing bottlenecks in payment processes.
• cutting costs and increasing ROI significantly
• minimizing invoice processing time drastically
• reducing cycle times
• improving performance and hence enhancing productivity
• eliminating manual processing

10. Mention the different types of approval workflows used in SAP VIM.

The below graphic shows the different types of approval workflows available.

11. Name a few plugins used in SAP VIM.

Jotted down are a few SAP plugins that enhance workflows on Linux.

• NERDTree
• Vim-airline
• Supertab Omnisharp-vim
• Vim-gitgutter
• Fugitive

12. What are the duties of an SAP VIM consultant?

Below are the duties of an SAP VIM consultant.

• Optimizing procure-to-pay process
• Creating payment solutions using ABAP technology
• Solving issues in billing and invoices efficiently.
• Various Processing types of supplier invoices
• Managing document archiving, process types, reporting, VIM workflows, exception handling, etc.

13. What do you understand by process type in SAP VIM?

Know that process types affect process flows. The process type determines the initial actors. It also determines the collaboration options available to actors. Note that every document must have one process type.

14. What are the Different Product Codes Used in VIM?

Following are the different product codes used in VIM.

• 005 – It is a product code that refers to document processing based on activities
• PIR – It is a product code that refers to non-PO parking workflow
• LIX – It is a product code related to the logistics invoice verification process

15. What are the vital functions of invoice process flow?

Following are the vital functions of invoice process flow.

• Posting of documents along with POs automatically
• Recording financial documents

16. What are the merits of SAP VIM?

By leveraging SAP VIM, users can:

• manage the workflow of invoices efficiently
• create different types of invoices
• pay amounts to vendors accurately
• validate document type as well as invoice information
• retrieve the aging report
• eliminate human errors and repeated checks

17. Define OpenText Intelligent Capture.

This tool automates manual content processes. Additionally, it transforms business data into actionable data. It performs all the operations with the support of ML capabilities.

18. What are the different dashboard types of SAP VIM?

Below is the list of dashboards used in SAP VIM.

• DP dashboard
• VIM line dashboard
• VIM dashboard
• VIM header dashboard

19. Does SAP VIM use the early watch service?

Yes. SAP VIM uses standard early watch services. This service optimizes the performance of SAP solutions.

20. List out the uses of the VIM notifications program.

Here are the uses of the VIM notification program.

• Identifies all workflow items for every current agent
• Displaying all the work items list for every present agent
• Gathers all the related information for every work item in a list
• Sending alerts to current agents to remind them of the pending work items.

SAP VIM Interview Questions for Experienced

21. How does SAP VIM work?

SAP VIM works in the following way.

• First, an invoice that comes through fax, email,  or paper is scanned.
• The scanned document is sent to the Archive Server, which is stored securely. A 30-digit alphanumeric number can identify the document.
• Next, the document is stored in SAP VIM. This document is recognized by 12- digit hexadecimal number. This number is also known as the DP number.
• The document is now sent to the ICC server, where the data in the invoice is extracted. For instance, the details such as vendor number, registration date, currency, address, etc., are precisely extracted from the invoice.
• If there are no exceptions, the document is sent through MIRO.

23. How will you create documents in SAP VIM?

We can create documents in SAP VIM in the following ways.

• By using OCR, we can scan and read invoices. The values of the scanned documents are entered in the DP document.
• The documents can be created manually by using OAWD.
• Scanning and reading Invoices that come in pdf format. Then, the values of the document will be passed to the DP document.

24. What is the three-way matching principle used in SAP VIM?

Three-way matching is the principle that is typically applied for account payable processes. This principle checks, controls, and verifies the goods receipt, purchase order, and Invoice. Thus, we can check whether all the items mentioned earlier match in item, price, and quantity.

24. Outline the Document Classes of VIM DP Document type Configuration.

Following are the different classes of VIM document type configuration.

• PO – It provides a set of business rules to perform invoice processing with a purchase order.
• NPO – It provides a set of business rules to perform invoice processing without a purchase order.
• DWN – It provides a set of business rules to process advances of both PO and NPO.

25. How are transfer postings different from stock transfers?

Transfer postings are usually not associated with physical goods movements. But at the same time, they include changes in batch number, stock type, and material number.

On the other hand, stock transfers deal with physical goods movements. Also, it occurs at different levels, such as company code, storage location, and plant.

26. Why does SAP VIM use SAP HANA?

SAP VIM uses SAP HANA to work positively with processes that minimize processing time and maximizes efficiency.

Check Out: SAP HANA Interview Questions

27. What is the role of document processing in SAP VIM?

DP, or document processing, is one of the essential components of SAP VIM. It captures metadata of invoices, including line items for PO. Mainly, it performs preconfigured business rules.

28. What are the various components used in SAP VIM document processing?

The below graphic shows the various components used for document processing.

29. What do you understand by the process analyzer in SAP VIM?

The process analyzer extracts business data from sources and analyses them deeply. By analyzing the data, it categorizes the data efficiently and delivers them to the correct destinations. Not only that, it gathers valuable insights by analyzing the business data. Simply put, a process analyzer plays a pivotal role in increasing the efficiency of a business.

30. What do you mean by E-invoicing?

E-invoicing streamlines invoice management. It integrates invoice and compliance documents and allows them to work together. It reduces human errors in processing invoices and handling exceptions. It encourages users to collaborate with the organization and stakeholders effectively. On top of all, it reduces fraud and overpayment dramatically.

31. What is the use of SAP VIM analytics report?

With this report, we can identify all the details of supplier invoices. It synchronizes with multiple SAP objects and reduces human errors as low as possible.

32. How is Ariba integrated with SAP VIM?

It can be done in the below-mentioned two ways.

• By using the add-on Ariba network integration
• By integrating the SAP NetWeaver process with the Ariba PI Adapter

33. Explain Background Processing in SAP.

It automates the routine tasks of SAP systems. As a result, the performance of SAP systems is optimized significantly.

Background processing in SAP plays a significant role in managing and scheduling jobs. We can run related programs as job steps in a background processing task. This way, we can reduce the complexity of the scheduling and management.

We can monitor background processing with the help of list-oriented as well as graphical monitoring systems.

34. Does SAP VIM support ALV grid control? If yes, why does it use ALV?

Yes. SAP VIM supports ALV grid control. ALV is nothing but a standard ABAP List viewer. It is a tool that shows table data inside SAP.

35. Name the reports that SAP VIM creates to optimize processes.

Following are the reports that SAP VIM uses to optimize invoice processing.

• Productivity reports
• Aging reports
• Exception analysis reports

SAP VIM Interview Questions for Advanced

36. How does the BDC definition play a key role in transferring data in SAP VIM?

BDC stands for batch data communication. We use BDC to transfer data from one SAP system to another. We can use BDC to transfer data from the non-SAP system to the SAP system. Mainly, DC is used to move vast volumes of data automatically.

Know that there are two types of BDC definitions: classical batch input and call transaction.

37. What is swimlane, and how does it work in SAP VIM?

Swimlane is a diagram that we use to describe a specific VIM process. This diagram usually contains the process description, user interface, roles, etc.

38. What is the role of rollout criteria?

Generally, rollout criteria trigger parking for PO as well as Non-PO. It helps users to define company code, document type, and plant. Rollout criteria are also known as workflow start conditions.

39. How are invoice exceptions classified in SAP VIM, and why do they occur?

The invoice exceptions are usually classified as parked, blocked, and held. The classification is done automatically based on analyzing the causes of invoice exceptions.

‘Blocked invoice exceptions’ occur because of issues in price, quantity, etc. ‘Parked invoice exceptions’ arise because of problems in 'parking reasons codes'. Lastly, ‘held invoice exceptions’ arise due to hold reasons.

40. How does the BCC of SAP Resolve Issues in Automation?

BCC refers to Business Center Capture. BCC is an OCR technology that extracts and validates data from incoming invoice documents. It provides various customization capabilities to resolve issues in automation.

Mainly, it stores documents in the OpenText archive center and secures them for long periods.

41. How SAP EDI and VIM are associated?

The invoices received through IDocs can be processed by the EDI support process of VIM. The IDoc data is mapped into VIM fields. Finally, workflow is triggered to initiate the approval process.

42. What is the role of ICC in SAP VIM?

OpenText ICC is a front-end tool with which we can scan invoices effectively. It helps to interface with backend ECC invoices.

43. Why is VIM known as SAP-centric?

Here are the reasons why VIM is known as SAP-centric.

• VIM is the add-on to an SAP system. Majority of the functions run inside the SAP system.
• It uses the SAP technologies such as ABAP as well as workflow.
• It processes invoices that SAP ERP sends.
• It integrates with SAP and performs invoice verification and financial processing.

Check Out: SAP ERP Interview Questions

44. How does SAP VIM resolve invoice management issues?

SAP VIM automates invoicing processes removing paper works dramatically. In other words, the invoice is automatically extracted from posts, emails, etc., and then validated. This way, SAP VIM resolves issues in invoice management to the maximum.

45. What do you mean by VAN?

VAN refers to VIM Analytics. It is one of the VIM components that create reports for the invoices in progress. Also, it monitors the documents that are being processed by SAP workflows.

46. How does SAP VIM monitor invoice process activities and resources?

SAP VIM monitors invoice process activities and resources with the help of the SAP workflow engine. It also uses workflow runtime in addition to other administration tools for the same.

47. How do insights and analytics work in SAP VIM?

SAP VIM provides intuitive and robust dashboards. The SAP VIM identifies and analyzes the data related to invoices and payments. The analyzed data is presented as visuals in the dashboards. As a result, we can optimize the performance of SAP VIM processes with the help of the data visuals present in the dashboards.

For example, the key KPIs, such as PO and non-PO productivity parameters, can be viewed from the SAP VIM dashboards.

48. Why early watch service is inefficient in SAP VIM?

• Client-dependent configuration data is usually not identified in the early watch client.
• Additionally, early watch client is usually locked in SAP VIM. Therefore, we cannot make configuration changes.

49. Is any maintenance task required to use reports in SAP VIM?

Yes. Maintenance task is required to use reports in SAP VIM. Below are the maintenance tasks that must be performed before using reports in SAP VIM.

50. What is the Role of the ICC Dispatcher in SAP VIM?

ICC dispatcher is a part of SAP VIM. It integrates OCR with VIM. Mainly, SAP VIM works in the backend of OCR to store and retrieve invoices. It is performed with the support of an ICC dispatcher.

Tips to crack SAP VIM Interview

• Gather some basic knowledge in invoice processing. It will help to learn the tool quickly and answer questions in the interview cleverly.
• Present your answers clearly. Knowing the answer is entirely from presenting the answer. Although you know the answer to a question clearly, you must know how to explain the answer professionally. The interviewers should be able to catch your answer quickly. So it is crucial to craft your answers intelligently.
• Demonstrate only the relevant skills. You might have acquired a variety of skills through your education and experience. But the crucial thing is that you must display the relevant skills for the SAP VIM interview. You shouldn't be elaborating all your skills to the interviewers. Otherwise, it will be just a waste of time.
• Research the company for which you are attending the interview. It will demonstrate your interest in the company and impress your interviewers positively. It is highly critical that you must have a good understanding of the company for which you are being interviewed. For example, it is vital to be familiar with the products, work culture, processes, clients, etc., in greater detail.
• Hone your technical expertise strongly. The degree of your expertise in the SAP VIM decides how quickly you can reach out to the job offer. It would help if you gained a solid understanding of the tool SAP VIM. It would help if you concisely briefed your interns, achievements, previous projects, and interviewers. Before attending your interview, it is crucial to enrich your knowledge by reading various blogs, online materials, etc.

SAP VIM FAQs

1. What is the VIM process in SAP?

VIM process is the invoice processing performed by SAP systems by integrating with OpenText. Invoice processing is simplified with the help of SAP VIM.

2. What do you mean by TCodes in SAP VIM?

TCodes represent the transaction codes of SAP VIM. MIGO, MIRO,  and SBWP are a few TCodes of SAP VIM.

3. What is the use of SAP VIM analytics?

With SAP VIM analytics, we can track invoice progress, monitor KPIs closely, and make informed decisions accurately.

4. What is DP in SAP VIM?

DP in SAP VIM refers to document processing in invoice processing.

5. Which one is the latest version of SAP VIM?

Regarding the SAP ECC version, the latest release is 7.6 SP5. In the case of the SAP S/4 system, the latest release is 20.4 SP5.

6. Why do we use SAP VIM?

We use SAP VIM for vendor invoice processing. It optimizes invoice processing, reduces human errors, and increases productivity.

7. What are the uses of SAP VIM?

It simplifies invoice processing. It automates invoice acquiring, processing, and validating. It removes errors in payment processing. It eliminates fraud and repeated checks. Thus, it enhances productivity to greater heights.

8. What are the key features of SAP VIM?

ML and AI capabilities, smart coding, intelligent capture, and analytics are the key features of SAP VIM.

9. Why do we choose SAP VIM?

We choose SAP VIM to maximize invoice processing capabilities and minimize errors.

Conclusion

It’s a wrap! We hope that the SAP VIM interview questions and answers might be helpful to face your interview confidently. The tips to clear SAP VIM and FAQs must have been a bonus. In addition to reading this blog, if you have sharpened your skills through professional training, reaching out to your SAP VIM job offer is not far away. If you wish to proceed with training, you can register for a course in MindMajix and get certification. It will be a great advantage to ace your SAP VIM interview in a single shot.