Salesforce Data Loader

This article will explain a few different salesforce data loaders that have been used over the years. Beginning with a brief introduction to what they are about and concluding with a summary of their benefits and drawbacks. To better understand the concept of a data loader, this article will help you through the installation of a Salesforce data loader. You will be able to understand the significance of the salesforce data loader and the features that are of great value to you as a beginner.

Salesforce has quickly grown to become a leading customer relationship management platform. Effective use of Salesforce necessitates familiarity with the system's inputs and outputs. Salesforce administrators and developers can receive assistance from a variety of applications that are designed for this purpose. 

You can quickly load your data into Salesforce with the help of this article. Additionally, it gives you comprehensive knowledge of the ideas underlying each step so you can understand and use them effectively. Following your area of expertise and the tool's simplicity, you can choose the appropriate data loader for Salesforce. 

Before deciding on a loader, you should research which features are most important for your project. Data Loader is just one of the many data management and analysis services available to Salesforce customers.

Table of Contents: Salesforce Data Loader

What is a Salesforce Data Loader?

The Salesforce Data Loader is a widely used tool, and it comes equipped with sophisticated functions that simplify the process of loading data. You must be able to manage and keep your information up to date. 

The Salesforce data loader verifies that any newly added information is successfully integrated into the corresponding database. Salesforce data loader is the tool to use if you import or export a large amount of data to or from Salesforce. This program is user-friendly because it is compatible with Mac and Windows systems.

You can use the Salesforce Data Loader via one of the following methods:

  • User Interface: Data Loader has an intuitive user interface that enables you to set configuration options for CSV files for data import and export, field mapping, and other things.
  • Command-Line (Windows only): The majority of uses for this feature are in automated processing. The configuration, data sources, mappings, and actions must all be specified in files.

The Salesforce data loader has advanced functions, such as helping you remove duplicate records from your Salesforce database. The time and effort your employees save by retrieving, editing, or erasing records contribute to the success of your business.

What Is a Data Loader?

Data Loading is the process of loading and copying data and data sets. It is performed from the source file/folder or application to a similar application or database. It can be used to store and process data when needed.

Data Loader is a program that streamlines the import, export, and storage of Salesforce data. It enables various professionals to carry out different tasks while working with the data. The majority of the data is usable and primarily originates from CRM. In contrast to using data loaders, it does away with manual entry, making achieving satisfactory results challenging. It helps companies maximize the value of the data by helping personalize advertising campaigns, guarantee returns on investments, Etc.

Data Loader is a data import/export client application. It is used for any Salesforce record management tasks, including creating, editing, deleting, and exporting. Data Loader can import information from many sources, including comma-separated value (CSV) files and database connections. It creates CSV files when exporting information.

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How to install Salesforce Data Loader?

Do you have any data to load into Salesforce? Making use of a data loader is possible.

  • You can first install the Salesforce Data Loader by going to the setup menu in Salesforce and selecting the Data Loader tab. 
  • This tab will find download links for both Windows and Mac operating systems. 
  • After the installation is complete, a screen that appears will welcome you. 

It's pretty simple, isn't it? As was previously mentioned, the data loader is very simple to use; however, you must ensure that you know what you are doing, or the results can be disastrous (There is no going back from changing or deleting a bunch of records without a backup!). 

Further moving this article, we have explained the installation procedure for the Salesforce Data Loader in detail. Depending on the OS, a data loader can be installed in different ways.

The steps below will guide you through installing the data loader on a Windows operating system:

  1. Get the latest version of the Java Runtime Environment (JRE), such as Zulu OpenJDK, and install it.
  2. Get the file for installing the loader.
  3. Right-click on the compressed file and select "Extract all."
  4. Double-click the install.bat file in the data loader folder to run it.
  5. Choose where you want to install the data loader or where you want to replace the current installation if you already have one.
  6. You can choose to have the icon for the data loader on your desktop.

The steps below will guide you through installing the data loader on a macOS system:

  1. Get the most recent JRE, such as Zulu OpenJDK, and install it on your computer.
  2. You need to download the data loader's setup file.
  3. The file can be unzipped by selecting the zipped file and then choosing the Extract All option from the context menu.
  4. Try selecting the installer. command from the Data loader folder. If you have trouble picking the file, select it by holding down the Control key and clicking the installer. command file at the same time. 
  5. Just pick "Open" on the menu.
  6. The data loader installation location can be selected.
  7. You'll be allowed to drop a Data loader shortcut on your desktop. Just do what it says and fill out the application. 
  8. The loader can be accessed in many ways, including double-clicking its desktop icon, navigating to its location in the application folder, or entering commands.
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How to Open a Data Loader in Salesforce?

After installing the Data Loader, you must sign in to Salesforce using your password and security token. The Data Loader opens once you log in, and you can see the different operations, including Insert, Delete, Update, Upsert, Hard Delete, Export, and Export All.

The four most important Salesforce Data Loader core capabilities are

  1. Insertion of new Data
  2. Updation of the data
  3. Deletion of the data
  4. Exporting the data

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When to use the Salesforce Data Loader?

Salesforce data loader uses import wizards to determine which methods are suited for particular needs. Some of the situations you need to use the Salesforce data loader include:

  • Clients export the information as backups for later usage.
  • The users must load it into objects that do not support import wizards.
  • The data you load should consist of 5,000,000 records. It only supports 5,000,000 records; if you load more, you must use other Salesforce partners or the App Exchange.
  • Users can set up a timetable for nightly or weekly imports of data if they so like.
  • The data should have complex field mappings that you must load consistently and regularly.

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Steps for Exporting Data from the Salesforce Data Loader

Below are detailed instructions for exporting your data from the Salesforce Data Loader.

  1. In Data Loader, click the File menu and select Export.
  2. Select "Export All" to copy over everything, including what you've hidden or permanently deleted.
  3. To use a password, click the corresponding box and fill in the required information.
  4. If an Object you want to use isn't readily accessible, choose another one from the menu.
  5. When ready, export the file you've chosen by clicking the Browse, Save, and Next buttons.

Following these instructions, you will be required to develop a SQL query to export the data.

  1. Choose the fields that you want to export.
  2. Make specific conditions selections to alter the database.
  3. If necessary, review and edit the query.
  4. Select Yes and Finish.

Related Article>>>How To Create Data Modeling In Salesforce?

Types of Salesforce Data Loader

Salesforce offers different types of data loaders, each of which can be used for specialized purposes and configured in various ways to facilitate the uploading and exporting of your data. Your needs, the level of expertise you bring to the table, and the level of user-friendliness you seek all play a role in determining which data loader is the best fit for you when it comes to Salesforce, so there is no clear winner for my title.

Here are some different types of salesforce data loaders:

1. Salesforce Data Import Wizard

Salesforce has a built-in data migration tool that can handle up to 50,000 records. Users will be accustomed to the Data Import Wizard's user interface because it is a native Salesforce app. Many Salesforce objects, as well as custom objects, are supported by the import wizard. You can launch the app by going to the configuration settings.


  • User-friendly and simple-to-use feature, with the ability to import contacts and accounts all at once available in Salesforce.


  • You can only import data (up to 50,000 rows at a time), and advanced users may need more settings.


It is an entirely cloud-based solution, so there is no need to download and install a separate client application. was acquired by Salesforce from its original developer, MuleSoft, and is now only available as an API within the Salesforce environment. Along with Salesforce Data Loader-like features and backend settings, this supports import/export via Box, Dropbox, FTP, and SFTP.


  • Advanced, Cloud-based interface that is simple


  •  The product is a freemium one.

3. Data Loader

Salesforce Data Loader, an enhanced version of the import wizard, allows importing, exporting, editing, and deleting anywhere between 50,000 and 5,000,000 records. Data Loader can import multiple data objects, including user-defined ones, just like the import wizard. In addition to helping set up recurring data loads, like nightly imports, it is also helpful for importing data objects that the import wizard doesn't support.


  • Improved speed, enhanced functionality, and additional customization options for the seasoned Salesforce administrator.


  • It can't schedule imports through the user interface and must be downloaded instead.

4. Jitterbit Data Loader

The Jitterbit Data Loader is a no-cost application developed on the Harmony Cloud integration platform by Jitterbit. It has capabilities such as scheduling, automation, monitoring tools, import and export tools driven by wizards, mapping and integration that can be done using drag and drop, and more.


  • Import CSV and Excel files, integrate and clean up data


  • There are no paid upgrades for the service.

5. XL Connector

XL Connector, formerly known as Enabler4Excel, is notable for allowing users to immediately begin working with Salesforce data within the comfort of Excel. mm

is a free plugin that allows you to export data from Salesforce, edit it in Excel, and then re-upload it to Salesforce as a CSV file.


  • Fantastic tool for Excel enthusiasts.


  • XL-Connector might be considered a freemium offering.

Salesforce Data Loader Functions

Seven primary functions may be accomplished using the Salesforce Data Loader; in this section, we will explain the purpose of each function individually.

  1. Insert: Insert is a button that enables users to add new entries to their Salesforce accounts.
  2. Update: Update gives you the ability to make modifications to previously created records within Salesforce.
  3. Upsert: Upsert is a combination of the two previous options; it will update a record if it already exists, and if it does not, it will insert the record.
  4. Delete: Using the Delete button will remove records from the system.
  5. Hard Delete: When you choose the delete option, the information will be stored in the Recycle Bin for a limited time. However, the information will be removed immediately when you use the hard delete option.
  6. Export: Export lets you extract data from the system and save it in a CSV file format.
  7. Export All: Export All will delete everything that is now in the recycle bin and anything that has been archived. It is in contrast to Export, which only retrieves "live" items from the database. Export All (Some records are archived after a while, such as tasks).

Salesforce Data Loader Functions

Features of salesforce data loader:

The following is a list of the most valuable features offered by Salesforce Data Loader:

  • An intuitive and user-friendly wizard interface for use in interactive applications.
  • An alternative command-line user interface for automated batch processing (Windows only).
  • Support for massive files, with capacities of up to 5 million records per.
  • Drag-and-drop field mapping.
  • Support for any objects, including those that are user-defined.
  • It is possible to use this tool to process data in both and
  • Detailed log files of both the successes and failures in CSV format.
  • A viewer for CSV files that are built right in.
  • Help for both Windows and Mac operating systems.

Typical uses of Salesforce Data Loader

Unquestionably, Salesforce Data Loader is doing wonders for most companies. The following is a list of typical uses for the Salesforce Data Loader:

  • You can load more than 5 million entries in a single batch using the Salesforce Data Loader.
  • The Salesforce Data Loader allows it to simply manage data objects even if the Import wizard is unavailable.
  • One can schedule data loaders at specified intervals using Salesforce Data Loader, making it an exceptionally convenient tool.  This method then becomes an automated post schedule, and you are free to go ahead and upload content in the middle of the night without any discomfort.
  • It allows you to export data even for Salesforce backup.
  • and Salesforce can have their data processed using the Salesforce Data Loader.

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Advantages of Data Loader Salesforce

There are many advantages of using a salesforce data loader, including the following:

  • When transporting data, it maintains the data's integrity between the source of the data and the destination of the data. It guarantees the dependability of the data transfer.
  • It gives users the possibility to pre-schedule the transfer of data. Users can determine a time frame during which they wish the data migration to take place.
  • Sandboxes are an integral part of its testing and development capabilities, which are supported by the platform.
  • Salesforce data loader cuts down on the amount of time needed to transport the data. When someone wants to transfer a vast amount of data, the automatic transfer of data helps them do it in a shorter amount of time.
  • It is effective even when applied to big data sets. When moving considerable amounts of data, using a data loader to handle the transfer may handle up to 5,000,000 records.
  • When users move data by using data loaders, it streamlines some operations, such as data migration, making meeting all requirements and specifications easier.

Disadvantages of Data Loader Salesforce

Although it is undoubtedly the best product available in the market, the Salesforce Data Loader has a few disadvantages to consider.

  • It must be downloaded independently from the Salesforce application, and once it is there, it will unquestionably take up some storage space on the device.
  • As we have seen previously, migrating the records involves a lot of different processes, each of which takes a significant amount of time.
  • There is also some complexity involved in automatically generating associations between objects.


The Salesforce Data Loader is a powerful technology used in virtually all Salesforce deployments across the globe. Suppose you want to get certified and have the most important tools available. Now, you need to understand the tool in some capacity, whether as an administrator, a developer, or a consultant. The Salesforce Data Loader is one of many tools available for loading data into Salesforce; moreover, it is highly dependable and does not cost anything.

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Last updated: 29 Jul 2023
About Author


Madhuri is a Senior Content Creator at MindMajix. She has written about a range of different topics on various technologies, which include, Splunk, Tensorflow, Selenium, and CEH. She spends most of her time researching on technology, and startups. Connect with her via LinkedIn and Twitter .

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