Are you seeking good Microsoft Access interview questions and answers? Check out this blog today. We help to bag your dream job. Here, we have compiled the top-most Microsoft Access interview questions for all levels of learners. Read them completely. The main goal of this blog is that you should become thorough in learning the concepts of Microsoft Access. Yes! We ensure that you will ace your interviews confidently.
Every day the volume of data is increasing exponentially. As a consequence, the storage the data and access to data are becoming more crucial and complex than ever. So, every organisation strives for excellent database management tools to manage their data, which is a great asset.
Are you aware of which elements drive organisations to pick the right database management system?. The answer is simple – easy to install and maintain, flexible management and scaling, easy importing data, and interactive user interface. In this way, Microsoft Access is a fantastic relational database management system that supports users by fulfilling the parameters mentioned above.
This blog has covered the top-most interview questions in three categories – freshers, experienced, and advanced. So, all types of learners can use these questions and answers to level up their knowledge and confidently attend Microsoft Access interviews.
This blog has covered the top-most interview questions in three categories:
Microsoft Access Frequently Asked Interview Questions:
Microsoft Access is a Relational Database system. It stores tables in a single file and other objects such as forms, macros, reports, and modules. You can add new data to a Microsoft Access database. Microsoft Access allows editing, such as modifying and deleting the existing data. Moreover, you can organise and view data as well as share data with external systems.
The following are the parts of a Microsoft Access database:
If you want to enrich your career and become a professional in Microsoft Access, then enroll in "Microsoft Access Online Training" - This course will help you to achieve excellence in this domain. |
The following two formats are extensively used in Microsoft Access.
The following are the features of .mdb file formats.
Following are the advantages of Microsoft Access:
Do You Want Know More About MicroSoft Access Then, Check out "Microsoft Access Tutorial" |
Following are the queries are used in ms Microsoft Access:
Append query is used to add records in existing tables after copying the records from one or more data sources. This query reduces the burden of manual data entry. In other terms, it reduces the process the selecting and copying data multiple times and achieves copying data in a single pass.
The following steps must be followed to execute an append query:
Following are the cloud services integrated with Microsoft Access for data storage and management.
‘AllForms’ is one of the collections used in ms Microsoft Access, which has all the names of forms used in a database.
Three types of relationships exist among database tables. They are one-to-one, one-to-many, and many-to-many.
Generally, the lookup field in a table will have values retrieved from another table or query. In other words, the lookup field in a table will have the data referenced by another table. Here, lookup Wizard is used to create lookup fields.
Macros are the tools that allow automating tasks and adding functionalities to your forms, controls, and reports without writing codes. Macros provide the subset of commands available in VBA. That's why it is preferred mainly by developers to write codes in VBA.
Microsoft Access can automatically add default values in table fields when creating a new record. For example, when creating a new record for new sales orders, the current date will automatically be added as a default value in the respective fields. Not only this, but we can also set default values such as text, hyperlink datatypes, number, yes/No, memo, or date/time in the table fields.
Creating tables in Access databases can be done in the following ways:
2 GB is the size limit of an ms Microsoft Access database, including system objects. You can overcome size restrictions by integrating ms Microsoft Access with SharePoint, Azure SQL server, and Dataverse in Power Platform.
Automation can be implemented in Microsoft Access in two ways – using Macros and VPAs. Macros support automating tasks and adding functionalities to forms, reports, controls, etc., without using codes. With VPAs, on the other hand, you can create functions, call windows APIs, respond to events, and many more but using codes.
We need Primary keys in tables for relating data of many tables and help collate them in a useful way. Also, a primary key is used to prevent duplicate records, which significantly increases data consistency among tables.
When primary keys in Microsoft Access are considered, Microsoft Access automatically creates indexes for primary keys, which helps increase the speed of queries and other operations. Furthermore, Microsoft Access also ensures that every field in the primary key column has values, and they are unique too. Note that a primary key of a table shouldn't be empty or Null, and the values of the primary key shouldn't change frequently.
We can use ‘update queries’ to add, modify, or delete data in the existing records of databases. With update queries, we can update records of many tables in a single pass. Before using update queries, we need to apply select queries to select the fields you want to update. This process will help ensure that you are updating only the required fields.
We can process the ‘select’ query in Microsoft Access in two ways – using Query Wizard and Design View. While using Query Wizard, there are chances that some design elements will be missing, but they can be overcome by using Design View. However, the basic steps for making a select query are the same, even though the two methods differ.
The following are the basic steps in processing a simple select query in Microsoft Access.
First, click' categories' on the products tab in the Microsoft Access Goods web database template. Now, you can customise the list of categories. After that, enter the category in the respective lines of products. This process will help to categorise products in forms and reports. What's more! If you want to delete a category, click the gray box that lies to the left of the product ID and then click 'delete'.
We must follow the steps to transfer data into Microsoft Access databases from external sources.
Creating a simple new report in Microsoft Access is very simple. We can follow the below steps to achieve the same.
Creating reports using the report tool is the faster method when compared with the report wizard. The report created using the report tool displays all the fields of a table or query. Although report tools don’t usually display the polished reports we need, we can still modify them by opening and editing them in the layout or design view.
To create reports using the report tool, you have to perform the below steps:
Compared to the Report tool, the Report Wizard supports creating reports that will have the sorted and grouped data. Also, the Report Wizard allows using data from one or more tables.
To create reports with the help of the Report Wizard, you have to perform the below steps:
The following are the listicles of the sections of a report.
Generally, the volume of database files increases over time, increasing the complexity and decreasing the performance of databases. To overcome this setback, we use the ‘compact and repair’ command in Microsoft Access, which supports fixing errors arising from the increasing number of database files. Note that this command doesn't compress data but removes the unused spaces in the storage. This process decreases the database file size and, in return, increases the performance of databases.
Although Microsoft Access allows you to create databases using ready-to-use templates for forms, tables, reports, etc., you might need to modify the templates as per the requirements.
Let us know what modifications we can make to the databases.
We can verify trusted publishers by using the following criteria:
With Microsoft Access, we can import data into another database. Besides this, we can control how to import tables and queries. Also, we can copy the relationships between tables if needed. Note that we cannot directly copy data into another database's existing table. Instead, we can import data into a new table and then add data into the existing table using an append query.
Following is the step-by-step approach to importing data into Microsoft Access databases:
You can improve the performance of the Microsoft Access database by performing the actions given below:
You can add tables to the Microsoft Access database in the following ways:
Microsoft Access imports a SharePoint list by creating a new table in the database to copy all the columns and fields from the SharePoint list or view. Microsoft Access specifies whether you want to copy an entire list or a specific view. Besides, you can save the import settings for future use.
Following is the step-by-step approach required to import a SharePoint list into a Microsoft Access database:
The following are the situations in which Microsoft Access can be preferred over SQL Servers.
If you enable the ‘cascade update related fields' option while defining table relationships, when there is a change in the primary key of a master table, then the child tables will be updated automatically. For example, if a student's roll number is changed, it will be reflected in all other child tables, such as the fees table, marks table, and so on.
You can query parameters instead of inserting conditions while executing queries. So, when the query is running, the values for the parameters will be asked, and subsequently, records in tables will be updated.
Essentially, referential integrity is a rule which insists that tables shouldn’t have any unmatched foreign keys. For example, you cannot use 'fee record' as a foreign key for a student who hasn't registered for a course or program.
Following are the steps required to create a ‘pivot table view’ in Microsoft Access.
We can add a total row by opening the table in a datasheet view and then adding a row. Then, we can select the aggregate function such as sum, max, min, and avg. This process can be achieved in the following steps:
We can use a crosstab query to sum the data across multiple groups. It will return a grid similar to an excel sheet. Here, the cross query summarises the values and creates two sets of headers – a set of row headers and a set of column headers. As a whole, this query creates three types of data – the data used as row headings, the data used as column headings, and the values you want to sum.
You can have more controls in returning final values in the Auto Reports though creating reports using the Report Wizard requires more effort than creating auto reports.
When it comes to filtering records, it can be done in the following ways:
Using filters, we can quickly find records for the criteria from a datasheet or form that is already open. On the contrary, a query is used to find records from one or more tables. Besides, you can save queries for reuse in the future.
Controls in Microsoft Access are essentially objects used to display data and perform actions that enhance the user interface. Let’s see the listicles of the three types of controls below:
Well! You might have gone through all the Microsoft Access questions and answers completely. We hope that you are ready for Microsoft Access interviews. But, always keep in mind that success cannot be made overnight. So, all you will need to do is that keep reading this blog, again and again, to make a solid base on the topic. Once you are thorough, cracking a Microsoft Access interview is no more – a big deal.
Stay updated with our newsletter, packed with Tutorials, Interview Questions, How-to's, Tips & Tricks, Latest Trends & Updates, and more ➤ Straight to your inbox!
Name | Dates | |
---|---|---|
Microsoft Access Training | Aug 09 to Aug 24 | |
Microsoft Access Training | Aug 13 to Aug 28 | |
Microsoft Access Training | Aug 16 to Aug 31 | |
Microsoft Access Training | Aug 20 to Sep 04 |
Kalla Saikumar is a technology expert and is currently working as a content associate at MindMajix. Write articles on multiple platforms such as ServiceNow, Business Analysis, Performance Testing, Mulesoft, Oracle Exadata, Azure, and other courses. And you can join him on LinkedIn.
1 /11
Copyright © 2013 - 2022 MindMajix Technologies